Tender Documentation Executive

1 week ago

Chetput Chennai Tamil Nadu, India Solokrafts industries Full time

**Tender Documentation - JD**
- Assist in the preparation of tendersand standardized tender templates and documentation
- Oversee the compilation and, when necessary, the drafting of high-quality proposals, bids, and tender answers to ensure that tenders and bids are handled professionally, quickly, and compliantly
- Maintain a list of eligible vendors, particularly for upcoming bids
- Compilation of varied input to create a more competitive bid document
- Monitoring deadlines
- Checking on evaluation and contract negotiation
- Ongoing communicationwith the User Department regarding Tender criteria and status
- Communicate with vendors as needed during the tender process, such as non-disclosure agreements, confirmation of interest, authorization etc
- Assemble and maintain internal Procurement documents about the tendering process, including tracking management approval for tendering and contracting actions
- Maintain tender files and arranges for archiving following the completion of the tender
- Prepare status reports and projected timelines for tenders regularly, as needed
- Coordinate and communicate with Financial Services
- To manage and marshal the efforts of all relevant departments relating to tendering/bidding activities and contract review
- To coordinate, prepare, and assemble bid submission materials with tendering/bidding activities, tender questionnaires, and pre-qualifications
- Examine incoming tenders and make a list of the tender deadline, project start and end dates, tender submission instructions/requirements, and manner of submission
- To gather tender information and references from a variety of sources, including online search engines, industry, and market intelligence data, and so on, to submit the tender
- To ensure that tender submission due dates are strictly adhered to, including the checking, binding, packing, and preparation of outgoing submissions
- To complete other tasks given time to time

Pay: ₹15,000.00 - ₹30,000.00 per month

**Benefits**:

- Provident Fund

Schedule:

- Day shift

Work Location: In person

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