Tender Documentation Executive

16 hours ago

Chennai Tamil Nadu, India Solokrafts industries Full time

**Roles and Responsibilities**:
**Tender Executive**

**DAY BY DAY RESPONSIBILITIE**
- Assist in the preparation of tenders and standardized tender templates and documentation
- Oversee the compilation and, when necessary, the drafting of high-quality proposals, bids, and tender answers to ensure that tenders and bids are handled professionally, quickly, and compliantly
- Maintain a list of eligible vendors, particularly for upcoming bids and CSR activities
- Compilation of varied input to create a more competitive bid document
- Monitoring deadlines
- Checking on evaluation and contract negotiation
- Ongoing communication with the User Department regarding Tender criteria and status
- Communicate with vendors as needed during the tender process, such as non-disclosure agreements, confirmation of interest, authorization etc
- Assemble and maintain internal Procurement documents about the tendering process, including tracking management approval for tendering and contracting actions
- Maintain tender files and arranges for archiving following the completion of the tender
- Prepare status reports and projected timelines for tenders regularly, as needed
- To coordinate to receive the products from production team and managing those to dispatch to the exact location mentioned in the purchase orders.
- Responsible to maintain the received purchase order list and submission of BG.
- Coordinate and communicate with Financial Services for making payments to the vendors regarding the purchase of tender demo samples or the products purchasing for CSR activities
- To manage and marshal the efforts of all relevant departments relating to tendering/bidding activities and contract review
- To coordinate, prepare, and assemble bid submission materials with tendering/bidding activities, tender questionnaires, pre-qualifications and also post bid clarifications
- Examine incoming tenders and make a list of the tender deadline, project start and end dates, tender submission instructions/requirements, and manner of submission
- To gather tender information and references from a variety of sources, including online search engines, industry, and market intelligence data, and so on, to prepare and submit the tender
- To ensure that tender submission due dates are strictly adhered to, including the checking, binding, packing, and preparation of outgoing submissions
- To complete other tasks given time to time
- To coordinate and receive the demo machine, inspect the product and inform to the vendor
- Examine the demo sample and dispatch the product to the respective vendor by preparing the checklist

Pay: ₹15,000.00 - ₹25,000.00 per month

**Benefits**:

- Provident Fund

Schedule:

- Day shift

Work Location: In person

  • Documentation Executive

    1 week ago

    Chennai, Tamil Nadu, India MADRAS SECURITY PRINTERS PRIVATE LIMITED Full time

    **Senior Executive - Documentation Tender process** **Job description** **Immediate Joiners preferred.** **Job Types: Full-time, Permanent** **Pay: ₹25,000.00 - ₹35,000.00 per month** **Benefits**: **Provident Fund** **Schedule**: **Day shift** **Work Location: In person** **Speak with the employer* +91 7358149617** Pay: ₹20,000.00 -...

  • Tender Executive

    1 week ago

    Chennai, Tamil Nadu, India Namlabs technologies pvt ltd Full time

    A Tender Executive is responsible for managing the end-to-end process of preparing and submitting bids for contracts. This involves identifying opportunities, analyzing requirements, coordinating with internal teams, preparing proposals, and ensuring compliance with regulations and company policies. They also manage communication with clients, handle...

  • Tender Executive

    1 week ago

    Guindy, Chennai, Tamil Nadu, India Jeanuvs Private Limited Full time

    **Greetings from Jeanuvs Private Limited, Guindy.** **Job Role**: Tender Executive **No of years of Experience**: 1- 4 yrs - Identifying new tender opportunities and analyzing the requirements. - Preparing tender documents - Coordinating with different departments to collect information and supporting documents. - Reviewing bid documents thoroughly...

  • Tender Executive

    1 week ago

    Kolathur, Chennai, Tamil Nadu, India DYKS ENGINEERING Full time

    **Company**: Yudek Engineering Pvt. Ltd. **Location**: Kolathur, Chennai **Job Summary** We are seeking a dedicated and detail-oriented **Tender Executive** to join our dynamic team at **Yudek Engineering Pvt. Ltd.**, Kolathur, Chennai. **Key Responsibilities** - Identify suitable tenders and bidding opportunities from online portals and government...

  • Tender Executive

    15 hours ago

    Chennai, Tamil Nadu, India Primesource Consulting LLP Full time

    Responsible for whole Tender Bid Management i.e. from downloading till submission of tenders and EMD follow-up. - Responsible for collecting tender Information of all over India, selecting eligible tenders, Preparing Tender Assessment, Getting approval from Management, Document Preparation, Costing, supporting / guiding team members in submitting tenders...

  • Tender Executive

    15 hours ago

    Chennai, Tamil Nadu, India Laya Tech Pvt Ltd Full time

    **Key Responsibilities**: - **Tender Identification and Analysis**: - Monitor and identify relevant tender opportunities on platforms, including **GeM**, e-procurement portals, and private tendering platforms. - Analyze tender documents to understand eligibility criteria, scope of work, and submission requirements. - **GeM Portal Management**: - Register,...

  • Tender Executive

    2 days ago

    Chennai, Tamil Nadu, India BRIGHT STAFFING SOLUTIONS LLP Full time

    * Handling Gem Portal and other Govt. E-Procurement Sites - Searching tenders in Gov.Portals, Documentation, Filling a Tender Etc - Prepare Tenders, project reports and other relevant documentation to win the contracts* - Prepare all tender documents in the specific format related to the bid - Keep track of bid opening - Coordinating with technical team for...

  • Tender Executive

    1 week ago

    Chennai, Tamil Nadu, India Universys Technologies Pvt ltd Full time

    Search for suitable tenders in various tender portals and GeM. Go through the tender document and prepare the required documents and other papers for submission of tender. Should co-ordinate with OEMs. Should have good proficiency in English language. Need to have technical knowledge of CCTV surveillance system and other IT related products. **Salary**:...

  • Tendering Executive

    1 week ago

    Villivakkam, Chennai, Tamil Nadu, India Parveen Roadways Full time

    **Job Responsibilities:1. E-Tendering on GeM & IREPS**: - Prepare and submit technical and financial bids on these platforms. - Regularly monitor bid opportunities and updates from government portals. **2. Tender Documentation & Submission**: - Ensure proper documentation, including EMD, PBG, compliance certificates, and bid proposals. - Submit bids...

  • Tender Executive

    1 week ago

    Chennai, Tamil Nadu, India Laya Tech Pvt Ltd Full time

    Key Responsibilities: - Regularly monitor government and GeM portals for relevant tenders. - Prepare and submit bids, proposals, and documentation as per tender requirements. - Coordinate with internal teams for pricing, product information, and technical inputs. - Maintain proper records of submitted tenders, approvals, and correspondence. - Track tender...