Executive Assistant

5 days ago

Dehra Dun, India Karma Staff Full time

**Job Title**:Executive Assistant

**Job Location**:Dehradun

**Job Type**:Full time, US Shift

**Starting Salary**:Rs 40-45K/month with an opportunity to earn a monthly bonus.

Karma Staff is a unique staffing company that aims to uplift the community. It is an initiative to educate and train people and provide jobs that are both personally fulfilling and professionally rewarding.

**Responsibilities**:

- **Calendar Management**: Handling the Managers’ schedules, coordinating meetings, appointments, and events. They are to ensure that the managers’ time is optimized and that commitments align with priorities.
- **Meeting Coordination**: Arrange and coordinate meetings, including sending invitations, reserving meeting spaces, preparing agendas, distributing relevant materials taking minutes and following up on action items.
- **Travel Arrangements**: Plan and coordinate travel arrangements for the managers, including booking flights, accommodations, transportation, and creating detailed itineraries.
- **Document Preparation**: Draft, proofread, and edit various documents, reports, presentations, and correspondence. They are to ensure that materials are well-prepared and aligned with the managers’ style and preferences.
- **Miscellaneous Support**: Plan, organize and manage events as needed including corporate entertainment and conferences.Acting as an office manager by keeping up with office supply inventory and overseeing the performance ofother staff.

**Qualifications**:

- Proven work experience supporting senior business figures.
- 5 years + experience in office administration is essential.
- 3 years+ experience in international voice process.
- Proven ability to communicate with a wide range of people while maintaining confidentiality and professionalism.
- Outstanding organizational and time management skills.
- Confident use of Microsoft office suite.
- Excellent verbal and written communication skills in English.
- Ability to prioritize daily work load and multitask.
- Act with discretion and confidentiality when dealing with personal matters.
- PA diploma or certification required.
- Comfortable with VOIP services and a 24/7 work timings
- Knowledge of office management systems and procedures.

**Work timings**:

- Full time, M-F, night shift
- Overtime required occasionally

**Compensation**:

- Starting monthly salary of40-45 K per month

Opportunity to earn a monthly bonus after the training month.

Pay: ₹40,000.00 - ₹45,000.00 per month

**Benefits**:

- Commuter assistance
- Health insurance
- Leave encashment
- Paid sick time
- Paid time off
- Provident Fund

Schedule:

- Monday to Friday
- Night shift
- US shift
- Weekend availability

Supplemental pay types:

- Overtime pay
- Performance bonus

**Education**:

- Bachelor's (required)

**Experience**:

- Personal assistant: 3 years (required)
- International voice process: 3 years (required)
- office administration: 5 years (required)

**Language**:

- English (required)

Shift availability:

- Night Shift (required)

Ability to Relocate:

- Dehra Dun, Uttarakhand: Relocate before starting work (required)

Work Location: In person

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