Secretary/receptionist

4 days ago

Noida Uttar Pradesh, India Luxurious Realty Pvt Ltd Full time

We are looking for a detail-oriented and proactive **Secretary cum Executive Assistant** to support the day-to-day operations of our office and provide high-level support to senior management. This dual-role requires someone who is organized, communicative, tech-savvy, and capable of handling both **routine secretarial tasks** and **strategic executive support functions**.

**Key Responsibilities**:Secretarial & Administrative Support**:

- Serve as the first point of contact for clients, visitors, and vendors
- Answer phone calls, manage front-desk responsibilities, and handle correspondence
- Maintain and organize files, records, and documents - both physical and digital
- Schedule meetings, prepare agendas, take and circulate minutes
- Order and manage office supplies, oversee basic logistics and housekeeping coordination
- Maintain general office upkeep and administrative systems
- Assist in HR coordination and internal communication

**Executive Assistant Duties**:

- Manage calendars, appointments, and scheduling for senior leadership
- Organize complex travel itineraries, visa arrangements, and hotel bookings
- Attend meetings with the executive, take notes, and follow up on action items
- Act as a liaison between the management and internal/external stakeholders
- Handle confidential information with utmost discretion and professionalism
- Prepare presentations, review proposals, and assist in business documentation

**Growth-Oriented Responsibilities (Optional for Development)**:

- Coordinate and manage internal projects or initiatives on behalf of the executive
- Monitor important deadlines and manage daily priorities for the CEO/Director
- Analyze reports, provide briefs, and offer suggestions for decision-making
- Represent the executive in internal team meetings, if required

**Required Skills and Qualifications**:

- Bachelor’s degree (any discipline); specialization in Administration or Management is a plus
- 2-5 years of experience in a secretarial, admin, or assistant role
- Excellent verbal and written communication skills
- Strong organizational and multitasking ability
- Professional appearance and friendly demeanor
- High level of discretion and confidentiality
- Ability to work independently and manage responsibilities without close supervision

**Preferred Attributes**:

- Willingness to grow into a strategic EA role
- Problem-solving mindset and proactive attitude
- Experience supporting senior executives or founders is a plus
- Strong time management and prioritization skills

**Job Types**: Full-time, Internship
Contract length: 6 months

Pay: ₹8,000.00 - ₹35,000.00 per month

**Benefits**:

- Flexible schedule
- Health insurance

Schedule:

- Day shift

Ability to commute/relocate:

- Noida, Uttar Pradesh: Reliably commute or planning to relocate before starting work (preferred)

Willingness to travel:

- 25% (preferred)

Work Location: In person

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