Facility Executive

3 days ago

T Nagar Chennai Tamil Nadu, India Compass Group Full time

**Job Title**: Facility Executive - Corporate Office

**Department**: Administration / Facilities Management

**Reports To**: Admin Manager

**Location**: T.Nagar Chennai

**Employment Type**: Full-time / On-site

**Position Overview**

The **Facility Executive (Corporate Office)** ensures the smooth and efficient operation of the organization’s office facilities. The role involves managing day-to-day facility operations, coordinating maintenance and office services, ensuring a safe and comfortable workplace for employees, and supporting the administration in vendor management and compliance activities.

**Key Responsibilities1. Office Facility Operations**
- Oversee the daily operations of the office, ensuring a clean, safe, and efficient work environment.
- Supervise housekeeping, security, front office, and pantry operations.
- Monitor HVAC, electrical, plumbing, and lighting systems to ensure proper functioning.
- Coordinate with IT and admin teams for workspace setups and moves.
- Maintain inventory of office assets, furniture, and consumables.

**2. Vendor and Service Provider Management**
- Manage relationships with external vendors such as housekeeping, security, pest control, maintenance, and cafeteria service providers.
- Negotiate and renew contracts, monitor vendor performance, and ensure service quality.
- Review and process vendor bills in line with budgets and agreements.

**3. Maintenance and Safety**
- Schedule preventive and corrective maintenance for office infrastructure and equipment.
- Conduct regular facility inspections to identify repair or improvement needs.
- Ensure fire safety systems, access control, and emergency equipment are functional and compliant with regulations.
- Support business continuity and emergency response plans.

**4. Administrative Support**
- Assist in seating plans, space optimization, and coordination of office relocations or expansions.
- Support procurement of office supplies, stationery, and maintenance materials.
- Handle employee facility-related requests and provide quick resolutions.

**5. Budgeting and Reporting**
- Support facility budgeting and cost tracking.
- Prepare reports on maintenance activities, asset usage, vendor performance, and expenses.
- Recommend cost-saving initiatives and process improvements.

**Qualifications**

**Education**:

- Bachelor’s degree in Facilities Management, Business Administration, Engineering, or a related field.

**Experience**:

- 2-5 years of experience in facilities management or office administration within a corporate setup.
- Experience coordinating with multiple vendors and managing day-to-day facility operations.

**Skills**:

- Strong organizational and coordination abilities.
- Excellent communication and interpersonal skills.
- Basic knowledge of building systems and safety standards.
- Proficiency in MS Office and facility management tools (e.g., CAFM software).

**Key Competencies**
- Proactive and service-oriented approach.
- Strong problem-solving and multitasking skills.
- High attention to detail and sense of accountability.
- Ability to work independently and collaboratively across departments.

**Key Performance Indicators (KPIs)**
- Employee satisfaction with facility services.
- Preventive maintenance completion rate.
- Vendor performance scores.
- Compliance with health and safety standards.
- Cost control and adherence to facility budgets.

Pay: ₹22,000.00 - ₹28,000.00 per month

**Benefits**:

- Health insurance
- Provident Fund

Work Location: In person

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