Ciel/sel/27580: Executive Assistant

1 week ago

Kochi, India CIEL HR Services Full time

**Essential Functions of the Job**:
ï- Diary Management - Provide support to the project team members on maintaining and managing key project meetings and the meeting location
ï- Calendar Management - Maintaining project teamâs calendar to showcase all key events that needs to be planned.
ï- Meetings Management - Working closely with the project teams and other stakeholders in
scheduling/organizing the meeting or conference call
ï- Travel Management - Support the project team members in booking the travel ticket
ï- Workshop or Area visit Plan - Provide assistance in planning the agenda, for workshops/area visits by handling the logistics of stay, food and printing, etc.
ï- Documentation - Recording the minutes of the meeting with clear emphasis on the key action points from the meeting. Maintaining the project database and eRoom to ensure all documentations are captured and organized for ease of access.
ï- Training Management - Provide support in setting up training by sending out invites, enabling cut-off point for training sessions, issuing confirmations and/or offering alternative dates. Supplement delegates with correct pre-work and sessions
ï- Tool Support and administration â" Administrative support on various internal/external tools used across offices
ï- Data Processing and administration - Data capture, processing and administration of business information
ï- Transcription - Business Transcription of recorded meetings, events, conference, etc.
ï- Administration and organization
ï- Enjoys problem solving

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