Executive Assistant

5 days ago

Kochi, India Xtapps Software Solutions Pvt Ltd Full time

**Job Summary**
The Personal & Executive Assistant will provide high-level administrative support to the CEO. This role also organizes and coordinates executive outreach and external relations efforts and oversees personal investments and special projects. The Personal & Executive Assistant must be creative and enjoy working within an entrepreneurial environment. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, financial, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.
**Responsibilities and Duties**:

- Manage all types of sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the CEO and the operations of the company.
- Sustain a daily calendar of meetings and events. Administration of the family office; including, but not limited to insurance, banking transactions, taxes & property management for multiple residences.
- Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects, and other documents.
- Arrange executive travel and accommodations. Administer Corporate Jet, Flights, Pilots, Airport arrivals, and departures.
- Ability to function well in a high-paced environment; performs additional duties as assigned by CEO.
- Draft and prepare correspondence for internal announcements, executive meetings, and organizations that the CEO is involved with.
- Welcome the Executive’s guests by greeting them, in person or on the phone, answering or directing inquiries.
- Use discretion, confidentiality, and good judgment to handle executive matters.
- Represent the company and the CEO in a positive light through great follow-through skills and sound judgment.
- Conserve the Executive's time by reading, researching, collecting, and analyzing information as needed, in advance.
- Complete ad-hoc projects as assigned - such as personal events and/or family needs.
- Organize complex calendars and schedules, resolving any scheduling issues Qualifications 5+ years of experience required in working in a CEO / President / C-Level personal assistant role. Qualifications:

- Experience in Family Office matters (Admin, Financials, Reports, Taxes, Investments, Travel). Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint).
- Ability to communicate effectively and professionally.
- Willingness to stay up to date with the latest administrative methods and technology.
- Excellent attention to detail.
- Attributes Trustworthy and Loyal - demonstrate ability and temperament to work with sensitive information.
- Service focus - dedicated to meeting the expectations and family office needs of the CEO.
- Business Sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed.
- Numerical Analysis - ability to manage numbers and transactions in a detail and proficient way.
- Commitment to excellence - perform duties at the highest level possible on a consistent basis.
- Excellent communicator - able to interact with people of all levels in a confident, professional manner.
- Team player - have team-oriented experience and approach.
- Ability to think outside of the box with a sense of urgency. Self-Starter.

**Required Experience and Qualifications**
MBA

**Job Type**: Regular / Permanent

Schedule:

- Morning shift

Work Location: One location

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