Concierge-b2

JLL supports the Whole You, personally and professionally.
**Job Title**: Administrative Executive
**Location**: Henkel Seawoods Head office
**Reports To**: Facility Manager
**Department**: HSR (Infrastructure, IMEA)

**Job Type**: Full-time.
**Job Summary**:
This role requires attention to detail, the ability to handle multiple roles, and effective communication with clients and internal departments.
**Key Responsibilities**:
To raise purchase orders and process invoices for Henkel's non-production (offices, labs) sites.
To coordinate with the Finance team to ensure timely vendor payment processing.
To prepare monthly provisions for administrative billing on a recurring basis.
To track renewals for all Annual Maintenance Contracts (AMCs) and purchase orders.
To participate in the CSR & EEC teams at Henkel, supporting the organization of programs, functions, and events.
To provide support to the front desk in her absence, including handling employee hotel, cab, and flight bookings, as well as any other tasks assigned.
To maintain records of invoices, payments, and billing correspondence.
To managing office supplies/stationery.
To handle billing-related inquiries and resolve discrepancies with clients.

**Qualifications**:
Bachelor’s degree in Business Administration or a related field (preferred).
Proven experience as an Administrative Executive or in a similar role.
Proficiency in MS Office (Word, Excel, PowerPoint, and Outlook) and office management software.
Strong organizational and multitasking abilities.
Excellent communication skills, both written and verbal.
Attention to detail and problem-solving skills.
Ability to prioritize tasks and meet deadlines.
**Skills**:
Time management and ability to handle multiple priorities.
Ability to work independently and collaboratively in a team.
Knowledge of office management systems and procedures.
Familiarity with basic accounting and budgeting practices.
**Experience**:
2-4 years of experience in a similar administrative role.
**Work Environment**:
This is a full-time position, typically Monday to Saturday
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.