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Human Capital Assistant

2 weeks ago

Mumbai, India Oliver Wyman Group Full time

Oliver Wyman is a global leader in management consulting. With offices in more than 70 cities across 30 countries, Oliver Wyman combines deep industry knowledge with specialized expertise in strategy, operations, risk management, and organization transformation. The firm has more than 6,500 professionals around the world who work with clients to optimize their business, improve their operations and risk profile, and accelerate their organizational performance to seize the most attractive opportunities.

**Oliver Wyman is now looking for an Human Capital Operations Assistant to be based in our Mumbai Office.**

**The Opportunity**

The HC Assistant will play a vital role in providing comprehensive administrative support to the UAE Human Capital Operations team. The incumbent will be responsible for various administrative tasks, ensuring confidentiality, and contributing to the overall efficiency of HC operations.

**Key responsibilities of the role include**:

- **Administrative Support**:Provide extensive administrative support to the HC division, including record-keeping, hiring approval processes, and maintaining organized filing systems.
- ** Benefits Processing**:Assist in processing insurance and other employee benefits, including the addition and deletion of employees. Review benefit records at year-end reconciliation to ensure accuracy.
- ** Internal Tracking**:Maintain and update internal time off trackers for vacation, sick leaves, and employee exits. Ensure accurate and up-to-date records.
- ** Document Issuance**: Prepare and issue employee-related documents, such as but not limited to Salary Certificates, Employment Certificates, pay slips, Employment Contracts, and Income Statements.
- ** Audit Assistance**:Provide assistance during internal and external audits, ensuring that all required HC records and documents are readily available and compliant with regulations.
- ** Vendor Liaison**:Collaborate with benefit vendors and external partners, ensuring smooth communication and support for employees in accessing their benefits.
- ** Onboarding and Offboarding**: Assist in the onboarding and offboarding processes, including preparing and connecting with new hires, and scheduling inductions. When it comes to Offboarding; scheduling exit interviews and assisting with issuing relevant paperwork.
- ** Data Maintenance**:Maintain and update employee records and databases, ensuring data accuracy and integrity.
- ** Compliance**:Stay updated on HC regulations and compliance requirements, assisting in ensuring the organization's adherence to all relevant laws and policies.
- ** Ad Hoc Tasks**: Support the HC team with various ad hoc tasks as needed, contributing to the evolving needs of the department.

**Experience Required**
- Bachelor’s degree in Human Resources, Business Administration, or a related field (or equivalent experience).
- 0 - 2 years’ experience at working in a similar role.
- Experience in financial services, management consultancy and/or a professional services environment is a plus.

**Skills and Attributes**
- Professional, proactive and collaborative
- Positive attitude, sense of fun: is collegial and friendly
- Highly organized and detail-oriented, yet operates well within a team
- Excellent communicator - able to deal effectively with people at all levels across a multicultural environment
- Ability to manage a heavy work volume and meet deadlines in an extremely fast paced environment
- Ability to handle sensitive information with discretion and maintain confidentiality.
- Knowledge of HR practices and benefits administration is a plus.
- Ability to work collaboratively and adapt to changing priorities.
- Strong problem-solving and time management skills.

**Technical Skills**
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Outlook.
- Strong command of English (written and verbal)

**Why join us at Oliver Wyman?**
- At Oliver Wyman,** we lead with heart - **we love what we do and have fun while we do it We also** strive for breakthroughs **by questioning, seeking diverse perspectives, and finding powerful and sustainable solutions**. **If you share these values and want to** work as one and own our impact at the same time, be brave **and achieve the amazing with us
- We’re individuals who are self-starting, motivated, energetic, entrepreneurial about what we do
- We have the common aspiration to have an impact, leave a legacy and change the world. We have no interest in running a steady-state business. We want to build, grow and shape the environment around us
- We value an environment where every member of Oliver Wyman is encouraged and expected to voice his or her opinion
- We believe that to create a true meritocracy we need to remove artificial barriers to opportunity
- We value people whose lives balance work and non-work activities because we believe they are both more interesting colleagues and are able to make better contributions to the Firm.