Executive Secretary Admin

16 hours ago

Mumbai Maharashtra, India Ace Blend Full time

**Job Title**: Executive Secretary cum Admin

**Reports To**: Managing Director / CEO / Senior Leadership
**Department**: Administration / Executive Office

**Roles & Responsibilities**:
**Executive Support**
- Manage the calendar, appointments, and travel schedules for senior executives
- Draft and manage high-level correspondence, presentations, and reports
- Prepare meeting agendas, take minutes, and follow up on action items
- Handle confidential documents with integrity and discretion
- Liaise with internal departments and external stakeholders on behalf of the executive
- Coordinate executive-level meetings, conferences, and events

**Administrative Support**
- Oversee daily office operations, ensuring efficiency and organization
- Maintain office supplies, assets, and coordinate with vendors and service providers
- Ensure smooth functioning of office infrastructure, housekeeping, and admin services
- Maintain documentation, filing systems, and internal records
- Support HR/admin tasks like visitor management, attendance tracking, onboarding logistics, etc.

**Travel Management**
- Make domestic and international travel arrangements including booking flights, hotels, and transportation
- Prepare travel itineraries and handle visa documentation as needed
- Coordinate reimbursements and travel-related claims

**Petty Cash & Expense Management**
- Maintain and disburse petty cash as per company policy
- Track daily expenses, update records, and prepare monthly expense reports
- Ensure timely settlements and accurate documentation of petty cash transactions

**Coordination & Communication**
- Act as a point of contact between the executive team and internal departments
- Support internal communication on behalf of leadership
- Assist in organizing internal meetings, events, and team coordination

Pay: ₹35,000.00 - ₹50,000.00 per month

**Benefits**:

- Provident Fund

Schedule:

- Day shift
- Fixed shift

Application Deadline: 24/07/2025

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