Admin Secretary

20 hours ago

Pune Maharashtra, India Premier Services Full time

**Job Title**: Secretary cum Admin

**Location**: Pune

**Experience required**: 3 to 6 years.

**Role & Responsibilities**:
**Executive Support**:

- Manage the Managing Director's schedule, ensuring seamless coordination of meetings, appointments, and travel arrangements.
- Act as the primary point of contact for internal and external communications, screening and prioritizing correspondence with discretion.
- Prepare and refine a variety of documents including reports, presentations, and correspondences, maintaining the highest standards of professionalism.
- Facilitate internal and external meetings, preparing agendas, recording minutes, and following up on action items to ensure efficient outcomes.
- Foster strong relationships with stakeholders, representing the Managing Director professionally and ensuring their directives are executed promptly.

**Administrative Management**:

- Oversee administrative operations, providing guidance to support staff to ensure smooth day-to-day functioning of the office.
- Develop and implement administrative procedures and policies to optimize efficiency and ensure alignment with company objectives.
- Coordinate facility management activities, ensuring a safe, functional, and welcoming office environment.
- Manage office supplies, equipment, and vendor relationships, negotiating contracts to ensure cost-effectiveness and quality.

**Document Management**:

- Maintain meticulous document control, managing both electronic and physical filing systems to ensure easy retrieval and compliance.
- Facilitate the dissemination of information, ensuring timely and accurate communication of directives and updates.
- Exercise discretion in handling sensitive and confidential information, always maintaining the utmost confidentiality.

**Salary**: ₹40,000.00 - ₹50,000.00 per month

Schedule:

- Day shift

Work Location: In person

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