Admin Secretary

2 days ago

Mahalakshmi Layout Bengaluru Karnataka, India ZIONRAY CONSULTING PRIVATE LIMITED Full time

**Key Responsibilities**:
**Administrative Support**:

- **Schedule Management**:

- Manage the daily calendar, including scheduling meetings, appointments, and travel arrangements.
- Ensure the individual is well-prepared for meetings by organizing agendas and briefing materials.
- **Correspondence Handling**:

- Draft and proofread documents, reports, and presentations.
- **Meeting Coordination**:

- Arrange and coordinate meetings, conferences, and events.
- Take detailed minutes during meetings and distribute them promptly.
- **Documentation & Filing**:

- Maintain a systematic and organized filing system for important documents.
- Handle data entry and record-keeping tasks efficiently.

**Personal Assistance**:

- **Travel & Itinerary Planning**:

- Arrange domestic and international travel, including flights, accommodation, and transportation.
- Prepare detailed travel itineraries and ensure all logistics are in place.
- **Errand Management**:

- Handle personal tasks and errands as assigned, such as purchasing gifts, making reservations, or managing household tasks.
- **Confidential Support**:

- Manage sensitive information and maintain strict confidentiality.
- Act as a trusted point of contact for personal and professional matters.

**Office & Team Coordination**:

- **Task Delegation**:

- Act as a liaison between the executive and other staff or departments.
- Follow up on delegated tasks and ensure deadlines are met.
- **Resource Management**:

- Order office supplies or equipment as needed.
- Oversee the maintenance of office spaces to ensure a professional environment.
- **Project Support**:

- Assist in research and preparation for specific projects or presentations.
- Coordinate with external vendors, consultants, or contractors when required.

**Qualifications and Skills**:

- **Education**: Bachelor’s degree or equivalent preferred.
- **Experience**: Proven experience as a Personal Secretary, Executive Assistant, or in a similar role.
- **Communication**: Excellent written and verbal communication skills.
- **Time Management**: Strong organizational and multitasking abilities with attention to detail.
- **Professionalism**: High level of discretion, reliability, and adaptability.
- **Language Skills**: Fluency in multiple languages is a plus (if relevant to the role).

**Reporting To**:

- Reports directly to the Managing Director

Pay: ₹20,000.00 - ₹25,000.00 per month

Schedule:

- Day shift

**Experience**:

- total work: 3 years (preferred)

**Language**:

- Kannada (preferred)
- English (preferred)

Work Location: In person

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