IT Contract Administrator

Giorgi Global Holdings, Inc. (“GGH”) is a privately held, diversified consumer products/packaging company with approximately 11,000 employees and operations in 20 countries. GGH consists of four US based companies

The Giorgi Companies

) and one global packaging company

CANPACK

).

GGH has embarked on a transformation journey to become a digital, technology enabled, customer-centric, data and insights-driven organization. This transformation is evolving our business, strategy, core operations and IT solutions. As critical driver of this transformation, GGH’s IT organization is:

- Transforming business processes to be best in class in the industry by leveraging technologies like process mining capabilities
- Implementing integration strategy to be future ready with latest technology platforms
- Implementing people and digital workplace services strategy that puts the employee at the heart of technology and collaboration tools.
- Establishing an integrated and seamless information ecosystem within a secure and technically compliant, enterprise IT environment
- Transforming data management capability connected to new analytics platforms

Position Summary

In this position as IT Contract Administrator, you will work with IT functional leadership team, Procurement, Finance and the 3rd Party to manage contract life cycle. The work will involve following defined processes of procurement, supporting team with system activities, keeping track of contract calendar, support various reporting requirements and improving process continuously. Based in India, you will be part of a Global Team and work with our global stakeholders.

Job Objective

Managing entire contract life cycle supporting IT leadership and 3rd party to achieve desired delivery objectives while continuously striving for higher value, efficiencies and improvements.

Job responsibilities
- Lead and manage adhoc projects related to contract search/analysis
- Research, plan, organize and support contract negotiations for acquisition of IT Hardware, Software and Services.
- Review of medium/low complexity contracts in line with policies and IT functional requirements
- Help IT team to develop agreements for the acquisition of Local & International third parties for goods and services required with competitive terms.
- Ensure timely approval and execution of contracts working with functional leadership
- Create contract records and route contracts for approvals and execution and store contracts as per SOP into contract repository
- Liaising with Procurement and Finance teams for document verification or missing information
- Own and manage system entries and processes like PR-PO creation, GR and Invoice clearing, payment and payment tracking etc.
- Ensure compliance with workflows for contract review, abstraction, approval, execution, and migration Prepare/update contract calendar for contracting activities
- Collaboration with third parties for contract renewals
- Review and regular update of SOPs from time to time in line with organizational policy updates
- Collaboration with internal stakeholders for approvals, audits, reporting, analysis etc.
- Drive value, efficiency while ensuring operational integrity.
- Coordinate vendor verification, set up activities in systems with relevant teams
- Automate system processes and steps for IT procurement activities and reporting
- Function as SME for the team and resolve team queries and/or assist team in getting resolutions
- Highlight and escalate roadblocks/bottleneck for any processes/requests
- Suggest and contribute to process improvement initiatives

Core Competencies, Knowledge, Experience
- 5 - 10 years of experience in managing IT contracts with any organization.
- Good working knowledge of SAP system and procurement processes and activities involved.
- Hands-on experience in working with 3rd parties for invoicing, payment tracking etc.
- Experienced as procurement expert to manage contract terms, negotiate, managing conflicts and handle communications with vendors while building supplier relationship.
- Ability to articulate and resolve timelines for various IT delivery activities, serving as procurement point person and SME.
- Highly proactive, self-organized, strong analytical and problem-solving abilities with good written/verbal communications in English.
- Ability to work independently and as part of a team.
- Knowledge of ITIL, Six Sigma, PMP desired but not mandatory

Work Timing & Location
- Office - Pimple Saudagar, Pune, India. Current flexible office presence policy - 4 days/week
- Typical Working Hours - 12 noon to 9:30 pm IST.

Must Have Educational / Professional Qualifications
- B. Com, MBA

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