Tender Executive

14 hours ago

Patliputra Colony Patna Bihar, India DG Digital Full time

Job Description (JD) for Tender Executive

**Position**: Tender Executive
**Location**:Patliputra,Patna

**Role Overview**

The Tender Executive is responsible for coordinating and managing the tendering process for the organization. This includes preparing bid proposals, ensuring compliance with tender requirements, analyzing project feasibility, and liaising with internal and external stakeholders to secure successful tenders.

**Key Responsibilities**
- **Tender Preparation**:

- Review and analyze tender documents and identify key requirements.
- Prepare and submit accurate and complete bid proposals within deadlines.
- Ensure compliance with tender terms and conditions.
- **Documentation Management**:

- Maintain and organize all tender-related documents, such as financial records, technical submissions, and legal compliance documents.
- Ensure proper documentation for audits and internal records.
- **Coordination and Communication**:

- Collaborate with internal departments (e.g., finance, legal, operations) to gather required inputs for tender submissions.
- Act as the point of contact for tender-related queries from clients and stakeholders.
- **Market Analysis**:

- Research and analyze market trends to identify upcoming tender opportunities.
- Evaluate competitors and industry benchmarks to enhance tender strategies.
- **Post-Tender Follow-Up**:

- Track the progress of submitted tenders and follow up with clients as necessary.
- Assist in contract finalization and handover of projects to relevant teams.
- **Compliance and Risk Assessment**:

- Ensure all tenders meet legal and regulatory requirements.
- Identify potential risks associated with tender submissions and propose mitigation strategies.

Key Performance Indicators (KPIs) for Tender Executive
- **Tender Success Rate**:

- Percentage of tenders won out of total tenders submitted.
- **Accuracy of Tender Submissions**:

- Number of tender submissions without errors or omissions.
- **Timeliness**:

- Percentage of tenders submitted on or before deadlines.
- **Documentation Quality**:

- Compliance level of tender documentation with client and regulatory standards.
- **Stakeholder Coordination**:

- Feedback score from internal teams and external stakeholders on communication and support.
- **Market Intelligence**:

- Number of new tender opportunities identified and pursued.
- **Cost Efficiency**:

- Percentage of tenders submitted within the budgeted cost.
- **Client Feedback**:

- Satisfaction rating from clients on tender-related interactions.

Contact 7857813595

Pay: ₹15,000.00 - ₹22,000.00 per month

Schedule:

- Day shift

**Experience**:

- total work: 1 year (preferred)

Work Location: In person

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