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Executive Assistant to CEO

3 weeks ago

Navi Mumbai Maharashtra, India DenEB Solutions Full time

**Overview**:
**Responsibilities**:

- **Administrative Support**: Provide comprehensive administrative support to the CEO, including managing schedules, coordinating meetings, making travel arrangements, and handling correspondence.
- **Calendar Management**: Maintain and organize the CEO's calendar, scheduling appointments, meetings, and conference calls, while proactively identifying scheduling conflicts and resolving them.
- **Communication**: Serve as the primary point of contact for internal and external communications on behalf of the CEO, demonstrating professionalism and discretion in all interactions.
- **Project Management**: Assist in coordinating and managing special projects and initiatives as directed by the CEO, ensuring timely completion and adherence to deadlines.
- **Research and Analysis**: Conduct research and prepare reports, presentations, and briefing materials for the CEO on various topics, including market trends, industry developments, and strategic opportunities.
- **Document Management**: Manage and maintain confidential company documents, files, and records, ensuring accuracy, accessibility, and compliance with company policies and procedures.
- **Relationship Management**: Cultivate positive relationships with key stakeholders, including board members, senior executives, clients, and partners, acting as a liaison on behalf of the CEO as needed.
- **Event Coordination**: Assist in planning and organizing corporate events, meetings, and conferences, coordinating logistics, managing invitations, and ensuring seamless execution.
- **Problem Solving**: Address and resolve administrative issues and challenges promptly and effectively, demonstrating resourcefulness and initiative in finding solutions.

**Qualifications**:

- Bachelor's degree in Engineering or a related field.
- Proven experience as an executive assistant or similar role supporting C-level executives.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.
- Excellent communication skills, both written and verbal, with a keen attention to detail.
- Exceptional organizational and time management abilities, with the capacity to prioritize tasks effectively.
- Ability to maintain confidentiality and exercise discretion in handling sensitive information.
- Demonstrated problem-solving skills and a proactive approach to anticipating and addressing needs.
- Flexibility to adapt to changing priorities and work independently with mínimal supervision.
- Previous experience in the engineering or technology industry is preferred but not required.
- Professional demeanor, with a positive attitude and a commitment to delivering high-quality work.

**Benefits**:

- Health insurance
- Paid time off

Schedule:

- Day shift

**Experience**:

- total work: 3 years (preferred)

Work Location: In person