Administrative Assistant

JLL supports the Whole You, personally and professionally.
**What this job involves**:
Are you ready to shape a brighter way by supporting leadership excellence at JLL? As the Business Administrator to the Head of Sales & Geo Lead of Consulting, you'll be pivotal in nurturing a culture of collaboration and empowerment. This dynamic position requires a professional who is resourceful, proactive and thrives in an innovative environment. You'll manage executive schedules, coordinate high-level meetings, and support strategic initiatives, all while championing inclusivity and promoting well-being. If you're looking for an opportunity to strengthen and advance your career in a globally connected team, we invite you to join us on this inspiring journey toward mutual success.What your day-to-day will look like:
Provide high-level executive support to the Head of Sales & Geo Lead of Consulting, ensuring seamless daily operations.
Coordinate complex calendar management, including scheduling meetings, appointments, and travel arrangements.
Prepare, edit, and manage communication materials, reports, and presentations with utmost confidentiality and professionalism.
Facilitate effective communication and collaboration across teams, embodying our commitment to a culture of inclusivity and belonging.
Assist in special projects and initiatives, identifying opportunities to enhance processes and drive efficiency.
Support event planning and execution, ensuring all logistics meet high standards of excellence.
Act as a liaison between the executive team and internal/external stakeholders, upholding the JLL brand and values.
**Required Qualifications**:
Proven experience as an Executive Assistant or similar role in a fast-paced, complex environment.
Strong organizational and multitasking skills, with an acute attention to detail.
Excellent written and verbal communication skills, maintaining professionalism in all interactions.
Proficiency in Microsoft Office Suite and other relevant technology tools.
Demonstrated ability to handle sensitive information with discretion and confidentiality.
Strong problem-solving skills and the ability to anticipate needs in a proactive manner.
A collaborative mindset, eager to contribute to our culture of empowerment and thriving.
**Preferred Qualifications**:
Bachelor’s degree in Business Administration, Management, or a related field.
Experience in the real estate, sales, or consulting industries.
Previous exposure to working in a global or matrixed organization.
Familiarity with project management tools and techniques.
Ability to thrive in an environment that embraces change and innovation.
A positive, optimistic approach toward challenges and a keen sense of initiative.
Commitment to professional development and growth within JLL’s expanding landscape.
Join JLL and seize the opportunity to be a catalyst for innovation and collaboration. Together, let's choose the more inspiring path toward success—for our clients, our colleagues, and for you.
Here's a comprehensive list of competencies and skills required for an Executive Assistant to Head of Sales & Geo Lead of Consulting at JLL, along with a structured interview guide:
**Competencies and Skills**:
Advanced Administrative Skills
Calendar management and scheduling
Travel arrangements and logistics
Document preparation and management
Meeting coordination and minute-taking
Communication Excellence
Verbal and written communication
Interpersonal skills
Cross-cultural communication
Presentation skills
Technical Proficiency
Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Customer Relationship Management (CRM) software
Video conferencing platforms (e.g., Zoom, Microsoft Teams)
Data analysis and reporting tools
Organizational and Time Management
Multitasking and prioritization
Deadline management
Project coordination
Attention to detail
Problem-Solving and Decision-Making
Critical thinking
Analytical skills
Initiative and proactivity
Adaptability and flexibility
Industry Knowledge
Understanding of real estate and consulting industries
Familiarity with JLL's services and structure
Awareness of market trends and competitors
Confidentiality and Discretion
Handling sensitive information
Maintaining professional boundaries
Ethical behavior
Client Service Orientation
Internal and external stakeholder management
Anticipating needs
Responsive and reliable support
Leadership Support
Understanding executive priorities
Representing the executive in their absence
Facilitating decision-making processes
Emotional Intelligence
Self-awareness
Empathy
Stress management
Relationship building
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real e