Dispatch Co-ordinator

2 days ago

Pune Maharashtra, India PMT Machines Ltd. Full time

**Position Title**: Dispatch Coordinator (with Import/Export Invoice Handling)
**Department**: Sales and Service / Logistics
**Location**: Pimpri, Pune, Maharashtra
**Company**: PMT Machines Ltd.
**Employment Type**: Full-Time, Permanent

**About PMT Machines Ltd.**:
PMT Machines Ltd. is a pioneer in precision machine tool manufacturing, backed by over five decades of engineering excellence. With technical collaborations from global leaders such as **Traub, Voumard, Fortuna, Mikrosa**, and **Pittler**, and the acquisition of **ELB India**, we deliver high-precision turning and grinding solutions to both domestic and international markets.

**Key Responsibilities**:
**Dispatch Management**:

- Plan and execute dispatch schedules based on customer orders, production readiness, and logistics timelines.
- Coordinate with the **production, stores, and sales teams** to ensure goods are ready for dispatch.
- Supervise the loading, packaging, and movement of machinery and spare parts.

**Export & Import Invoicing**:

- Prepare and verify all documents for **domestic and international dispatch**, including:

- **Commercial Invoices**, **Packing Lists**, **E-way bills**, **Delivery Challans**:

- For exports**:Proforma Invoices**, **Shipping Bills**, **ARE-1**, **Bill of Lading**, etc.
- Ensure all documents are compliant with **GST**, **customs**, **DGFT**, and **incoterm** regulations.
- Coordinate with freight forwarders, CHA, and banks for export documentation and shipment tracking.

**System & Record Management**:

- Maintain accurate records of all dispatched materials, invoices, and shipment documentation.
- Update ERP systems with dispatch and invoice details.
- Support internal audits and ensure document readiness for compliance checks.

**Coordination & Reporting**:

- Track and monitor shipment status and provide timely updates to internal teams and customers.
- Liaise with transporters for cost negotiation and timely pickups/deliveries.
- Generate dispatch and invoicing reports for internal tracking and performance analysis.

**Qualifications**:

- Graduate in **Commerce**, **Logistics**, **Business Administration**, or a related field.
- Diploma/Certificate in **Export-Import Management**, **Logistics**, or **Materials Management** is preferred.
- 2-5 years of experience in dispatch coordination with exposure to **export/import invoicing** in a manufacturing company.

**Skills & Competencies**:

- Sound knowledge of **dispatch operations**, **logistics planning**, and **export-import documentation**.
- Familiarity with **GST**, **e-Way Bills**, and **customs procedures**.
- Proficient in **MS Excel**, **ERP software** (SAP, Oracle, Tally, or similar).
- Strong coordination, communication, and time-management skills.
- Detail-oriented with the ability to handle documentation under tight deadlines.

Pay: ₹253,000.00 - ₹350,000.00 per year

**Benefits**:

- Food provided
- Health insurance
- Paid sick time
- Provident Fund

Ability to commute/relocate:

- Pune, Maharashtra: Reliably commute or planning to relocate before starting work (preferred)

**Experience**:

- total: 1 year (preferred)

Work Location: In person

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