Facility & Admin Officer

3 days ago


Kochi Kerala, India Cliniqon Full time

Role Overview:
Key Responsibilities:
Administrative & Office Management:

- Oversee daily office administration, including housekeeping, maintenance, and facility support
- Local procurement of supplies; manage quotations, supplier /Vendor communication, and maintain purchase order records and documentation
- Maintain and monitor inventory, office assets, and administrative records including bills, vouchers, etc
- Manage cash purchase registers and ensure timely documentation of expenses

Operations & Technical Coordination:

- Coordinate with IT for basic support needs and ensure smooth functioning of systems

Logistics Coordination:

- Manage logistics processes, coordinate shipments of products and materials; track logistics and resolve delays
- Handle company-level registrations and compliance formalities where required

HR & Internal Support:

- Coordinate travel arrangements for employees and visitors

Finance & Bookkeeping Assistance:

- Track account payables and coordinate payment follow-ups with vendors
- Maintain accurate purchase records, conduct quote comparisons, and support vendor evaluation

Vendor & Supplier Management:

- Identify, evaluate, and manage suppliers and service providers
- Keep supplier data updated and maintain effective vendor relationships
- Engage confidently with vendors and build strong professional rapport to support smooth operations

Other Responsibilities:

- Track and ensure timely payments of monthly utilities and service providers
- Support special projects or tasks as assigned by management

**Requirements**:

- Minimum 2-3 years of experience in administration, operations, or coordination preferably in a healthcare sector
- Solid understanding in administration, procurement, inventory control, and vendor management
- Good communication skills, with the ability to interact confidently with vendors, internal teams
- Strong attention to detail, organisational skills, and discretion in handling sensitive data

Pay: ₹25,000.00 - ₹32,000.00 per month

**Benefits**:

- Food provided
- Health insurance
- Provident Fund

Ability to commute/relocate:

- Kochi, Kerala: Reliably commute or planning to relocate before starting work (preferred)

Application Question(s):

- How many years of facility administration experience do you have?
- Have you sourced, managed, and negotiated with vendors?
- Do you have contacts with various vendors, such as cafeteria, housekeeping, and security vendors?
- Are you willing to join immediately?

**Language**:

- Tamil (required)
- English (required)

License/Certification:

- Driving Licence (required)

**Location**:

- Kochi, Kerala (required)

Willingness to travel:

- 100% (required)

Work Location: In person


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