Executive Assistant

**About BestEx Research**:
BestEx Research is a financial technology and research firm specializing in building sophisticated execution algorithms and transaction cost modeling tools servicing multiple asset classes. The firm provides high-performance algorithmic execution services to hedge funds, CTAs, asset managers, and banks through a traditional electronic broker and in a broker-neutral Software as a Service (SaaS) model.

Its cloud-based platform, Algo Management System (AMS), is the first end-to-end algorithmic trading solution for equities and futures that delivers an entire ecosystem around execution algorithms, including transaction cost analysis (TCA), an algorithm customization tool called Strategy Studio, a trading dashboard, and pre-trade analytics in a single platform. The platform is currently live for U.S., Europe, and Canadian equities and global futures trading.

BestEx Research is disrupting a $100 billion industry by challenging the status quo of stale, black-box solutions from banks and offering next-generation execution algorithms that combine performance improvement with transparency and customization. BestEx Research uses leading-edge technology to support its low-latency, highly scalable research and trading systems, with its backend in C++, research libraries in C++/Python and R, and web-based technologies for delivering its front-end platforms.

BestEx Research’s mission is to become the leader in automation and measurement of execution across asset classes globally and significantly reduce transaction costs for our clients.

**Requirements**:
**About the Role**

We are looking for a proactive and organized individual to support our leadership and ensure smooth day-to-day operations of the office. This role combines executive assistance with office and IT administration responsibilities, requiring a balance of professionalism, adaptability, and technical know-how.

**Key Responsibilities**

**Executive Support**
- Assist Senior Management in daily activities, ensuring smooth coordination of schedules, tasks, and requirements.
- Handle personal and professional errands related to leadership work.
- Act as a point of contact between the CEO and staff or external stakeholders.
- Maintain confidentiality and professionalism in all communications.

**Office & Admin Support**
- Manage office assets, maintain decorum, and ensure supplies and equipment are in working order.
- Support with attendance tracking and basic HR/admin coordination.
- Organize office tasks, meetings, and documentation.
- Oversee housekeeping, office maintenance, and vendor management.
- Support in onboarding new employees (workspace, laptop, and system setup).

**IT & Networking Support**
- Provide basic IT assistance for computers, networking, and office systems.
- Maintain an updated inventory of IT and office equipment.
- Coordinate with external IT vendors for troubleshooting or procurement.

**Event & Task Support**
- Assist in planning and executing internal meetings, office events, and workshops.
- Ensure smooth execution of daily tasks and escalate issues promptly.

**Requirements**:

- Strong organizational and multitasking skills.
- Excellent written and verbal communication skills in English.
- Proficiency in MS Office / Google Workspace (Docs, Sheets, Slides, Calendar).
- Knowledge of computers, networking, and IT support.
- Ability to take initiative, prioritize tasks, and work independently.
- Strong organizational and time management abilities.
- Professional, trustworthy, and attentive to detail.
- Ability to handle confidential information with discretion.
- Attention to detail, professionalism, and problem-solving mindset.

**Preferred Qualifications**
- Prior experience as an Executive Assistant, Office Administrator, or IT/Operations Assistant.
- Comfort working in a fast-paced environment and directly with leadership.
- Familiarity with expense tracking, basic office accounting, or vendor negotiations.
- Flexibility to occasionally extend support beyond office hours when required.

**Experience**:
5+ years of experience as an Executive Assistant, Office Administrator, or IT/Operations Assistant (combination of admin + IT support preferred).

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