Receptionist and Office Administrator

6 days ago

Madhapur Hyderabad Telangana, India THE HR HUB Full time

**Job Summary**:
The Receptionist and Office Administrator is responsible for managing front desk operations and providing administrative support to ensure efficient office functioning. This role requires excellent communication skills, attention to detail, and the ability to multitask effectively.

**Key Responsibilities**:

- **Front Desk Management**:

- Greet visitors and clients in a professional and courteous manner.
- Answer incoming calls, screen and transfer them to the appropriate departments or individuals.
- Manage incoming and outgoing mail and packages, including distribution and coordination of deliveries.
- **Administrative Support**:

- Provide administrative assistance to various departments as needed, including typing, filing, and data entry.
- Schedule appointments, meetings, and conference rooms as required.
- Maintain office supplies inventory by checking stock levels, anticipating needs, placing and expediting orders, and verifying receipt of supplies.
- **Record Keeping and Documentation**:

- Maintain and update office records, including employee contact information, vendor contracts, and office policies.
- Assist in the preparation of reports, presentations, and correspondence.
- Ensure confidentiality of sensitive information and documents.
- **Facilities Management**:

- Coordinate office maintenance and repairs, including liaising with building management and vendors.
- Monitor and maintain office equipment, such as printers, copiers, and fax machines.
- Manage office cleanliness and organization to ensure a tidy and professional workspace.
- **Supporting Team Collaboration**:

- Collaborate with colleagues to support various projects and initiatives.
- Assist in organizing company events, meetings, and employee gatherings.
- Foster a positive and welcoming office culture by promoting teamwork and cooperation.

**Qualifications**:

- High school diploma or equivalent; additional certification in Office Administration or related field is a plus.
- Proven experience as a Receptionist, Administrative Assistant, or similar role.
- Proficiency in Microsoft Office suite (Word, Excel, Outlook, PowerPoint).
- Excellent verbal and written communication skills.
- Strong organizational and time management abilities.
- Ability to prioritize tasks and work under pressure in a fast-paced environment.
- Attention to detail and accuracy in all tasks.
- Professional demeanor and customer service orientation.

Pay: ₹25,000.00 - ₹30,000.00 per month

Schedule:

- Day shift

**Experience**:

- Receptionist and Office Administrator: 3 years (preferred)
- total work: 4 years (preferred)

Work Location: In person

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