Office Coordinator

The Office Coordinator at Anchal General Insurance Limited plays a pivotal role in facilitating smooth operations and effective communication within the organization. The primary responsibilities include coordinating with the CEO, consultants, actuaries, and the Board of Directors, while also providing support for day-to-day activities. Proficiency in MS Excel and PowerPoint is essential for this role to handle data analysis, presentations, and reporting efficiently.

**Key Responsibilities**:

- **Coordination with CEO**: Act as a primary point of contact for the CEO, managing their calendar, scheduling appointments, and assisting in administrative tasks. Facilitate communication between the CEO and internal/external stakeholders.
- **Liaison with Consultants and Actuaries**: Coordinate meetings, calls, and correspondence between the company and external consultants and actuaries. Assist in gathering necessary data and information for consultancy projects and ensure timely delivery of required materials.
- **Interaction with Board of Directors**: Arrange and prepare materials for board meetings, including agendas, presentations, and reports. Assist in organizing board events, maintaining communication with board members, and ensuring compliance with regulatory requirements.
- **Day-to-Day Support**: Provide administrative support to various departments within the organization, including managing correspondence, handling inquiries, and coordinating office supplies and equipment maintenance. Assist in organizing company events, workshops, and training sessions.
- **Data Management and Analysis**: Utilize MS Excel to maintain databases, analyze data, and generate reports as required by management. Ensure accuracy and integrity of data while adhering to company policies and procedures.
- **Presentation Development**: Create professional presentations using MS PowerPoint for internal meetings, client presentations, and board meetings. Collaborate with relevant stakeholders to gather content and ensure presentations are visually appealing and informative.
- **Communication and Collaboration**: Foster effective communication and collaboration across departments by facilitating meetings, distributing minutes, and following up on action items. Serve as a point of contact for internal inquiries and escalations.

**Qualifications and Skills**:

- Bachelor's degree in Business Administration, Management, or related field.
- Proven experience in administrative roles, preferably in the insurance or financial services industry.
- Strong proficiency in MS Excel and PowerPoint, with the ability to manipulate data, create charts/graphs, and develop presentations.
- Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
- Exceptional communication skills, both written and verbal, with the ability to interact professionally with stakeholders at all levels.
- Attention to detail and accuracy in data entry, record-keeping, and document preparation.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Proactive and adaptable, with a positive attitude and willingness to take on new challenges.
- Knowledge of insurance industry regulations and practices is a plus.

Pay: ₹25,000.00 - ₹40,000.00 per month

Schedule:

- Day shift

**Experience**:

- total work: 3 years (preferred)

**Language**:

- English (preferred)

Work Location: In person