Transport Coordinator

JLL supports the Whole You, personally and professionally.
Title
Transport Coordinator
Business unit
IFM
Reporting to
Assistant Transport Manger/ Shift In-charge
Key stakeholders
IFM
Direct Reports
NA
Duties & Responsibilities
To provide administrative/ operational support to the Transport Team at Client’s Facility.
To ensure timely arrivals & departures
Responsible to the Shift In charge to oversee the Transport operations during the Shift.
Display drop-off lists on the notice boards.
Check attendance of vehicles, drivers, and vendor supervisor.
Prepare the vehicle arrival report and collect pick up slips from transport vendors.
Allocate pick up/drop lists to vendors supervisors.
Carry out routine Vehicle inspections as per approved check list.
Collect and verify log sheets from individual vendors & Vehicle Tracking.
Be accessible for escalation of all Transport related issues in Transport bay
Communicate to the next shift through the shift logbook all incidents issues and pending problems of the shift and handover formally to the next Shift Supervisor
Reporting - Prepare daily / weekly reports as required on Transport matters.
Tracking each and every vehicle point wise and shift wise.
Timely updation of status on the tracking tool.
Coordinate with vendor trackers.
Maintain the daily pickup and drop list of employees
Maintain an accurate and readily available list telephone numbers of vehicles and the vendors
Check Adhoc Pickup and drop request.
Reports - Prepare daily / weekly reports on the tracking.
Reports - Prepare reports on no show employees
Reports - Prepare reports on numbers of picked up and drop per day.
Authorize departure in case employee fails to board the cab within the stipulated time as per the policy
Regular Defensive Driver Training programs or Safety training to Drivers
Performance objectives
The Coordinator/ Tracker is responsible to ensure that the required number of vehicles are available on time for pickup and Drop.
Coordinator/ Tracker will ensure that Trips are allocated to all vehicles by the Vendor supervisor on time and the On-time arrival and Departure of all vehicles.
The Coordinator/ Tracker is responsible to guide users to their drop zones and assigned vehicles and ensure an efficient transport operation.
Track all cabs on real time basis.
Key skills
**Qualification (E)**: Degree / Diploma Industry Type: Hotel, IT, Travel, FM Services, Fresher Overall Experience: 0 - 2 years Industry Experience: 0 - 1 years Technical Skills (E): MS Office & Mail communication Generic Skills (E): Communication, Interpersonal Behaviours: Achievement level, Teamwork, Learning attitude & Positive thinking
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.