Ops & Executive Assistant

Oliv.AI is an emerging SalesTech startup headquartered in San Francisco that provides an innovative solution to help businesses scale their sales teams. We recently announced a $5.2M Seed funding round Our AI engine analyzes sales conversations to identify best practices, refine call scripts, and enable sellers with the right answers. Oliv.AI ensures that sales reps follow a golden sales process, conduct pre-call research, provide conversational insights, and complete smart next steps. We help businesses build agile revenue teams and ensure CRM hygiene with ease.

Oliv learns from recorded conversations, updates sales scripts, and guides your reps to deliver consistently using smart workflows. Revenue teams at Shopify, Turing, Density, Thinkific, and over 800 companies use Oliv to clone and automate winning practices while saving 5 hours/rep every week.

About The Role:
We are seeking a highly motivated and proactive Administrative, Operations, & Executive Assistant to join our team at Oliv.ai. In this role, you will provide comprehensive administrative support to our CEO plus ensure smooth operations and efficient workflows for our company. You will play a crucial role in managing calendars, organizing daily workloads, managing data sheets, and handling confidential information. This is an excellent opportunity for a detail-oriented individual with strong organizational and communication skills to contribute to our fast-paced and dynamic environment.

What You'll Do:

- Coordinate and manage executives' calendars, including scheduling and prioritizing appointments, meetings, and events
- Prepare and review documents, reports, and presentations for meetings and events
- Act as a point of contact between executives, employees, clients, and external partners
- Prioritize and manage multiple tasks simultaneously, ensuring deadlines are met
- Conduct research, gather information, and provide summaries as needed
- Perform general administrative tasks, such as filing, record keeping, and data entry

What We Need:

- Minimum of 3 years of experience as an executive assistant, admin & ops, or in a similar role
- Bachelor's degree in Business Administration or related field
- Exceptional organizational and time management skills
- Detail-oriented with a high level of accuracy
- Strong problem-solving and decision-making skills
- Flexibility to adapt to changing priorities and work on multiple tasks

What We Offer:

- Highly competitive localized compensation package paid at 75th percentile or above
- Flexible paid time off, sick leave, and a flexible remote WFH workplace #LI-remote
- All the tools you need to succeed including a new Macbook
- Flexible work hours because we want you to work your best way
- We help our team build their career and unleash their potential - we foster top talent and build distinct tailored growth plans which elevate both skills and income

EEO Statement:

- We want to make sure everyone has an equal chance to participate and make a difference. Oliv.AI is an equal opportunity employer and prioritizes building a diverse and inclusive workplace. We provide equal employment opportunities to all employees and applicants of any type and do not discriminate based on race, color, religion, national origin, gender, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state, and local laws. Oliv’s policy is to comply with all applicable laws related to nondiscrimination and equal opportunity and will not tolerate discrimination or harassment based on any of these characteristics. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training._