Female Admin Executive

2 weeks ago

Esplanade Kolkata West Bengal, India Venera Software Pvt. Ltd.(Traxsmart) Full time

**Position Overview**:
The Admin Executive will provide administrative support to ensure the efficient operation of the office. This role involves managing office tasks, handling correspondence, coordinating meetings, maintaining records, and assisting with day-to-day operations. The Admin Executive will be a key point of contact for internal teams and external partners, ensuring smooth communication and workflow across departments.

**Key Responsibilities**:

- **Office Management**:

- Organize and maintain office systems, including filing, databases, and documents.
- Order and manage office supplies, ensuring inventory levels are maintained.
- Maintain office equipment, coordinate repairs, and ensure operational readiness.
- **Administrative Support**:

- Draft and format documents, reports, and presentations.
- Prepare meeting agendas, take minutes, and follow up on action items.
- Schedule and coordinate meetings, appointments, and travel arrangements for executives or teams.
- **Human Resources Assistance**:

- Assist in onboarding new employees by preparing necessary paperwork and orientations.
- Maintain employee records and assist in managing HR-related documentation.
- Assist with timesheet management, payroll documentation, and attendance tracking.
- **Financial Support**:

- Process invoices, track payments, and maintain financial records.
- Assist in budgeting and expense tracking for office operations.
- **Customer and Vendor Liaison**:

- Act as a point of contact for clients, vendors, and visitors.
- Assist in maintaining positive relationships with external partners and suppliers.
- **Data Entry & Reporting**:

- Maintain accurate records of office transactions, expenses, and other essential data.
- Prepare periodic reports for management review.

**Skills & Qualifications**:

- **Education**: Bachelor's degree in Business Administration, Management, or a related field (or equivalent work experience).
- **Experience**: Minimum of 1-2 years in an administrative or office support role.
- **Technical Skills**: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and familiarity with office management software (e.g., Google Workspace, Slack, etc.).
- **Communication Skills**: Excellent written and verbal communication skills.
- **Organizational Skills**: Strong attention to detail and ability to multitask in a fast-paced environment.
- **Problem-Solving**: Ability to handle unexpected challenges and prioritize tasks effectively.
- **Interpersonal Skills**: Strong relationship-building and teamwork skills.

**Personal Attributes**:

- Proactive and self-motivated with a positive attitude.
- Strong time management and organizational skills.
- Ability to work independently and as part of a team.
- Discretion and confidentiality in handling sensitive information.

**Desirable Skills (Optional)**:

- Experience with office management tools and software.
- Basic knowledge of bookkeeping and financial management.
- Prior experience in HR support or event coordination.

Pay: ₹10,000.00 - ₹15,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Commuter assistance
- Internet reimbursement
- Leave encashment
- Life insurance
- Provident Fund

Schedule:

- Day shift

Supplemental Pay:

- Yearly bonus

**Experience**:

- total work: 1 year (required)

Work Location: In person

Expected Start Date: 09/12/2024

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