Company Secretary

**Location: Hyderabad, HO**:
**Employment Type: Full-time**:
**Salary Range: 1 Lac - 1.5 Lac / month**:
**Job Overview**:
The **Company Secretary** is responsible for ensuring the company complies with statutory and regulatory requirements under the Companies Act, 2013, FEMA, RBI, and other applicable laws. The role acts as a bridge between the board of directors and shareholders, providing governance advice, maintaining statutory records, and managing compliance-related filings. The Company Secretary plays a crucial role in corporate governance, risk management, and supporting the board in strategic decision-making

**Key Responsibilities**:
**1. Statutory Compliance**
- Ensure compliance with the Companies Act, 2013, FEMA, RBI regulations, and other applicable laws.
- Manage the timely filing of ROC documents, including annual returns, shareholding patterns, charge creation, and other statutory forms.
- Oversee e-KYC updates and manage compliance for foreign direct investments (FDI) and foreign exchange-related transactions.

**2. Secretarial Records Management**
- Maintain statutory registers and records as per the Companies Act, 2013, including:

- Register of Members, Debenture Holders, Directors, and Key Managerial Personnel.
- Index of Members, Debenture Holders, and Beneficial Owners.
- Registers for Charges, Employee Stock Options, Sweat Equity Shares, Deposits, Loans & Guarantees, and Shares/Other Securities Bought Back.
- Register of Investments and Contracts in which directors have an interest.
- Ensure proper documentation and retention of minutes for all meetings.

**3. Meeting Management**
- Organize, prepare agendas, and manage minutes for various company meetings, such as:

- Board Meetings
- Annual General Meetings (AGMs)
- Extraordinary General Meetings (EGMs)
- Meetings of Creditors, Debenture Holders, and Contributories.
- Ensure compliance with statutory requirements for conducting meetings and follow
ups on resolutions.

**4. Governance and Advisory Role**
- Advise the board and senior management on corporate governance and regulatory compliance matters.
- Ensure adherence to corporate governance best practices, contributing to the development and implementation of internal policies.
- Act as a liaison between the board of directors and shareholders to ensure transparent communication.

**5. Board Support**
- Assist in drafting board resolutions and preparing the necessary documentation for corporate actions.
- Ensure timely distribution of board papers and track decisions made during board meetings.
- Provide ongoing support to the board in fulfilling their governance and compliance responsibilities.

**6. Risk Management**
- Oversee the implementation of the company’s risk management policies and ensure compliance with statutory requirements.
- Identify compliance-related risks, keep the board informed, and propose mitigation strategies to manage these risks.

**7. Stakeholder Management**
- Liaise with external regulatory bodies, auditors, and consultants to ensure ongoing compliance with various laws.
- Manage shareholder communication, including dissemination of annual reports, notices of meetings, and dividends.

**8. RBI/FEMA Compliance**
- Handle RBI/FEMA compliance related to Foreign Direct Investment (FDI), filing returns, and obtaining necessary approvals.
- Monitor and manage the company’s compliance with foreign exchange laws and reporting obligations.

**9. Securities Laws Compliance**
- Ensure compliance with securities laws, particularly for public companies, including SEBI regulations and stock exchange requirements.
- Manage corporate disclosures and filings related to public issues, listing, and delisting of shares.

**10. Capital Management & Filings**
- Oversee activities related to the increase in authorized capital and manage relevant filings.
- Ensure timely filing of statutory returns on a monthly, quarterly, half-yearly, annual, or event-based basis.

**11. Training and Awareness**
- Conduct training sessions for directors and senior management on changes in corporate laws, compliance requirements, and governance best practices.
- Promote a culture of compliance within the organization by raising awareness about legal obligations and policies.

**12. Policy Development and Implementation**
- Develop and implement internal policies, such as the code of conduct, whistleblower policy, and corporate social responsibility (CSR) policy.
- Ensure company policies are in compliance with the latest legal requirements and best governance practices.

**13. Due Diligence and Corporate Transactions**
- Conduct legal and secretarial due diligence for mergers, acquisitions, and other corporate restructuring activities.
- Support the legal team in handling corporate transactions, including documentation and obtaining regulatory approvals.

**14. Annual Report & Corporate Disclosures**
- Assist in preparing the corporate governance section of the annual report and other share