Admin Front Office Executive

1 week ago

Bengaluru Karnataka, India Vatanix Technologies Private Limited Full time

**Front Office Executive - Roles and Responsibilities**

**1. Reception and Visitor Management**
- Greet and assist visitors and clients professionally and courteously.
- Maintain the visitor register and issue visitor passes.
- Direct visitors to the appropriate departments or staff members.

**2. Telephone and Communication Handling**
- Attend incoming calls and route them to the concerned departments.
- Record and relay messages accurately and promptly.
- Handle basic queries regarding the company’s services and address general inquiries.

**3. Administrative and Office Support**
- Manage courier (inward and outward) and maintain dispatch records.
- Oversee ordering and stock of office supplies, stationery, and pantry items.
- Assist in scanning, photocopying, document binding, and other administrative tasks.

**4. Petty Cash Handling**
- Maintain and monitor petty cash fund for daily office expenses.
- Record all petty cash transactions with proper bills/vouchers.
- Reconcile and submit petty cash reports to the accounts department regularly.

**5. Delivery Executive Coordination**
- Coordinate with delivery executives for daily delivery schedules.
- Share customer and delivery details accurately.
- Ensure timely pickup and dispatch of materials as per schedule.
- Collect delivery acknowledgments and update the delivery tracker.
- Communicate with clients on delivery status, if required.

**6. Stock and Material Dispatch Support (Basic Level)**
- Coordinate with the store/warehouse team for material readiness.
- Maintain basic delivery and dispatch records at the front office.
- Assist in dispatch documentation like delivery challans or gate passes.

**7. Office Maintenance and Coordination**
- Ensure the front office and waiting areas are clean and well-maintained.
- Liaise with housekeeping, security, and maintenance for regular upkeep.

**8. HR and General Support Activities**
- Support new employee onboarding by receiving and guiding them on Day 1.
- Maintain attendance/late arrival registers or assist with app-based attendance coordination.

**Job Types**: Full-time, Permanent

Pay: From ₹15,000.00 per month

**Benefits**:

- Health insurance
- Provident Fund

Schedule:

- Day shift
- Weekend availability

Supplemental Pay:

- Yearly bonus

Work Location: In person

Application Deadline: 12/07/2025
Expected Start Date: 15/07/2025

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