Event & Wedding Planner

15 hours ago

Gurugram Haryana, India LIVXS Full time

**Key Responsibilities**

**1. Client Planning & Coordination**
- Conduct planning meetings with clients to understand their vision, preferences, and cultural details
- Create detailed event timelines, checklists, and flow plans for each function (Haldi, Mehendi, Wedding, Reception, etc.)
- Share and track creative briefs, mood boards, and references with internal creative teams
- Maintain regular communication with clients for updates, confirmations, and approvals

**2. Vendor Management**
- Liaise with decorators, venues, makeup artists, sound, lighting, and hospitality vendors
- Create and manage vendor timelines and ensure timely deliveries
- Be the on-ground contact for all third-party vendors during setup and event time
- Resolve last-minute issues quickly and professionally

**3. Internal Team Coordination**
- Work with Production and Operations team to ensure shoot logistics and crew needs are aligned with the event schedule
- Brief photography and cinematography teams before every function on key moments and people to cover
- Ensure transport, gear movement, and accommodation details are shared with the internal team beforehand
- Update Zoho Projects dashboards with all relevant info for each event

**4. On-Ground Execution**
- Be present at every function to manage flow, client requests, and team coordination
- Monitor timelines closely and guide the team in real-time
- Ensure clients and VIPs are taken care of, while maintaining a calm and solution-driven approach
- Document feedback or post-event notes for internal review

**Key Skills Required**
- Strong communication and people management
- Excellent coordination and time management across multiple stakeholders
- Familiarity with traditional Indian wedding customs and event structures
- Able to work in fast-paced, high-pressure event environments
- Working knowledge of tools like Zoho Calendar, Zoho Projects and Zoho sheets.

**Qualifications Preferred**
- 2-5 years of experience in wedding planning, hospitality, or high-end event management
- Bachelor's degree in Event Management, Hospitality, or related field
- Experience in multi-day or destination weddings is preferred
- Comfortable traveling for events outside Delhi/NCR
- **Job location - Sector 43, Gurgaon, 122003**_
- **Shift time
- 10 am to 6:30 pm**_
- **No. of working days - 6 days**_

**Job Types**: Full-time, Permanent

Pay: ₹30,000.00 - ₹60,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Flexible schedule
- Internet reimbursement
- Leave encashment
- Paid time off

Application Question(s):

- Do you have a personal laptop

**Experience**:

- Wedding Planner: 2 years (preferred)

**Location**:

- Gurugram, Haryana (preferred)

Work Location: In person

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