Executive Assistant to CEO

11 hours ago

Mumbai Maharashtra, India Niyogin Fintech Limited Full time

To provide high-level administrative support to the Chief Executive Officer.

This role is crucial in ensuring the CEO's time is effectively managed and that the executive office runs smoothly.

Key Accountabilities

Support the CEO by working closely with his office to ensure smooth running via:
**Calendar Management**:Schedule and manage the CEO's appointments, meetings, and travel arrangements, ensuring timely responses as needed. Ensure the CEO's time is allocated efficiently and prioritize conflicting demands. Ensure timely completion of mandatory training and other relevant time-bound tasks assigned to the CEO.

**Meeting Coordination**:Organize and coordinate meetings for the CEO, including where needed assisting with preparing agendas, taking minutes, and following up on action items. Ensure all necessary materials are prepared/ received in advance.

**Travel Arrangements**:Plan and book travel itineraries, accommodations, and transportation for the CEO. Prepare travel expense reports and handle reimbursements. Work with the CEO office to help manage global senior executives regional travel.

**Office Management**:Manage day-to-day operations of the executive office, including all expenses, maintaining filing systems, managing office supplies and equipment, annual leave records management, distribution list management and any other relevant tasks.

**Project Management**:Assist with special projects and initiatives as assigned by the CEO/ CEO office. Track progress and ensure deadlines are met.

Confidentiality: Maintain the highest level of confidentiality and discretion in handling sensitive information.

Person Specification

Experience supporting senior executives as noted above, preferably C-level.

Professional demeanor.

Excellent organizational and time-management skills.

Strong written and verbal communication skills.

Ability to multitask and prioritize effectively.

Strong attention to detail and good problem-solving skills.

Proficiency in Microsoft Office Suite and other key office software.

Other highly valued skills include:
Proactive, and able to work independently.

Good interpersonal skills and the ability to work with internal and external stakeholders at all levels.

Job location is Mumbai - BKC/Lower parel.

Purpose of the role

To manage the executive's schedule, handling correspondence, preparing presentations and reports, and providing other administrative support as needed.

Accountabilities

Management of senior executive members calendars and overseeing their timely responses to meeting invitations and requests.

Planning and arranging travel itineraries, including flights, accommodation, and ground transportation, ensuring timely and efficient travel for the executive.

Proactively anticipating the needs of the senior executive, prioritizing tasks, and ensuring timely completion.

Management of day-to-day administrative tasks, such as expenses, maintaining filing systems, and ordering office supplies, annual leave records management, distribution list management and organization management tasks.

Management and facilitation of senior executive members meetings.

Pay: ₹300,000.00 - ₹500,000.00 per year

Work Location: In person

  • Executive Assistant to CEO

    2 weeks ago

    Mumbai, Maharashtra, India AFTERSHOCK Full time

    **Job Title**: Executive Assistant to the CEO **Location**: Grant road Experience: 2-4 years **Reports To**: Chief Executive Officer (CEO) **Job Summary** The Executive Assistant (EA) to the CEO provides high-level administrative support, helping the CEO manage priorities, maintain a productive schedule, and handle confidential tasks. The EA is a key...

  • Executive Assistant to CEO

    1 week ago

    Mumbai, Maharashtra, India AHRC Pvt Ltd Full time

    : -Managing the CEO's calendar: Fixing appointments and meetings, and ensuring they happen on time - Planning travel arrangements: Making travel bookings and accompanying the CEO to meetings and luncheon discussions - Preparing materials for meetings: Preparing and distributing meeting agendas and papers - Taking minutes: Attending and proactively minuting...

  • Executive Assistant to CEO

    2 weeks ago

    Mumbai, Maharashtra, India Westbridge bespoke Private Limited Full time

    Executive Assistant to CEO Looking for a smart, proactive Executive Assistant to CEO for a dynamic role. Must have strong communication, coordination & multitasking skills. Key Requirements: Prior experience supporting Founders/CEOs/CXOs Strong communication, strategic & stakeholder management skills Ability to handle confidential information with...

  • Executive Assistant to CEO

    2 weeks ago

    Colaba, Mumbai, Maharashtra, India Super Scholar Full time

    OverviewThe Executive Assistant to the CEO plays a crucial role in ensuring the seamless operation of the executive office. This position is vital for enhancing the efficiency and effectiveness of the CEO's leadership by handling administrative tasks and enabling better decision-making through comprehensive support. The Executive Assistant acts as a liaison...

  • Executive Assistant to CEO

    2 weeks ago

    Navi Mumbai, Maharashtra, India AFTERSHOCK Full time

    **Job Title: Executive Assistant to CEO** As an Executive Assistant to the CEO, you will play a critical role in supporting the CEO in managing their daily schedule, communication, and administrative tasks. You will act as the primary point of contact between the CEO and internal/external stakeholders, coordinating meetings, managing correspondence, and...

  • Executive Assistant to CEO

    2 weeks ago

    Mumbai, Maharashtra, India Onkar Placement Full time

    Here's a clear and professional **job description (JD)** for the **executive assistant to the CEO** in the **hospitality industry** based on your specifications: **Job Title**: Executive Assistant to the CEO (Hospitality Industry) **Location**: Work from Home **Work Hours**: US Shift | 5:30 PM to 2:30 AM IST **Salary Range**: ₹60,000 to ₹85,000 per...

  • Assistant to CEO

    2 days ago

    Mumbai, Maharashtra, India BIID Full time

    **Position**: Assistant to CEO **Location**: Grant road **Employment Type**: [Full-Time] **Experience Required**: 0 - 2 years **Key Responsibilities**: - Act as the primary point of contact between the CEO and internal/external stakeholders. - Manage the CEO’s calendar, schedule meetings, and coordinate travel arrangements. - Prepare agendas,...

  • Executive Assistant to CEO

    1 week ago

    Mumbai, Maharashtra, India Vintage Solution Full time

    Managing the CEO's calendar: Fixing appointments and meetings, and ensuring they happen on time - Planning travel arrangements: Making travel bookings and accompanying the CEO to meetings and luncheon discussions - Preparing materials for meetings: Preparing and distributing meeting agendas and papers - Taking minutes: Attending and proactively minuting all...

  • Executive Assistant to CEO

    11 hours ago

    Mumbai, Maharashtra, India Growth Consultant Full time

    **Keywords**: Executive Assistant, Travel Management, Calendar Management, administrative affairs **Industry Type**: Industrial Equipment / Machinery - Construction Equipment **Functional Area**: Administration & Facilities **Responsibilities**: - Manages the day-to-day administrative affairs of the CEO’s office, scheduling all appointments,...

  • Executive Assistant to CEO

    2 weeks ago

    Mumbai, Maharashtra, India WovV Technologies Full time

    **Job Description : Executive Assistant to Founder & CEO** **Location: Mumbai** **Experience: 2+ Years** **Key Roles and Responsibilities** - Provide sophisticated calendar management for CEO - Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organisation:including: assisting with special...