Corporate Office Receptionist

Position Title: Corporate Office Receptionist, Kolkata

Reports To: Office Manager / Administrative Supervisor

Job Summary: The Corporate Office Receptionist will serve as the primary point of contact

for clients, visitors, and employees, ensuring a positive, professional experience. This

individual will manage front desk operations, handle communication, provide administrative

support, and assist with maintaining the smooth flow of daily office activities. The role

requires a professional demeanour, excellent organizational skills, and a commitment to

delivering exceptional customer service.

Key Responsibilities:
1. Visitor and Client Reception:

- Greet all visitors, clients, and employees with a warm, professional attitude.
- Direct visitors to the appropriate personnel or departments and ensure they

are signed in.
- Ensure the reception area remains clean, organized, and welcoming at all

times.
- Answer and direct incoming calls to the correct departments or individuals.
- Handle client inquiries and provide general information about the corporate

office and services.
- Screen calls, take messages, and ensure timely delivery of messages to the

appropriate parties.

3. Appointment and Meeting Coordination:

- Schedule and manage appointments for executives and other staff members.
- Coordinate meeting room reservations and ensure rooms are set up for

meetings as needed.
- Maintain an organized calendar of office activities and events.

4. Administrative Support:

- Provide administrative assistance to various departments, including filing,

copying, and data entry.
- Assist in preparing reports, presentations, and correspondence for senior

staff.
- Monitor and order office supplies to ensure the office is fully stocked.

5. Mail and Package Handling:

- Receive and distribute incoming mail and packages to the appropriate staff

members.
- Prepare and send outgoing mail, couriers, and shipments.
- Ensure the office mailing system operates smoothly.

6. Office Security and Protocol:

- Monitor visitor access and maintain security by following company protocols.
- Ensure that office access control systems, such as badges or sign-in

procedures, are adhered to.
- Notify relevant staff about visitors and maintain the guest log.

7. Support for Corporate Events and Special Projects:

- Assist in organizing corporate events, meetings, and conferences, ensuring

logístical arrangements are handled.
- Support the HR and administrative teams with tasks related to employee

onboarding or other special projects.

8. General Office Support:

- Maintain and manage office supplies inventory and order as needed.
- Handle office equipment maintenance, ensuring it is functional and reporting

any issues.
- Assist with the setup of meeting rooms and other office areas as required.

Qualifications:

- Education: Graduate preferred.
- Experience: Minimum of 5-7 years in a receptionist or administrative support role,

ideally in a corporate or professional office setting.
- Skills:

- Strong written and verbal communication skills.
- Proficiency with office software (Microsoft Office Suite, Google Workspace,

etc.).
- Excellent organizational and multitasking abilities.
- Professional, courteous, and customer-focused demeanour.
- Ability to handle sensitive and confidential information.
- Strong problem-solving skills and ability to work independently.

Working Conditions:

- Full-time position, typically Monday through Friday, with standard office hours.
- Position based in a corporate office environment, requiring the receptionist to be

stationed at the front desk.
- Occasional overtime may be required during busy periods or special events.

Physical Requirements:

- Ability to sit or stand for long periods of time.
- Pleasing & Presentable personality.
- Well-behaved & well-mannered
- Physically & medically fit. Age Upto 25
- 7439463750

Pay: ₹17,000.00 - ₹20,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Internet reimbursement

Schedule:

- Day shift

Supplemental Pay:

- Performance bonus

Work Location: In person