Executive Assistant

2 weeks ago

Turbhe Khurd Navi Mumbai Maharashtra, India Rupa Group Full time

**Job Summary**:
**Key Responsibilities**:
**Administrative Support**:

- Manage complex calendars, schedule meetings, and coordinate appointments.
- Prepare presentations and meeting agendas for internal and external stakeholders.
- Handle phone calls, correspondence, and other communications on behalf of the executive team.

**Real Estate Operations Support**:

- Assist with property listings, contract preparation, and documentation.
- Maintain and organize real estate transaction records and client files.
- Conduct market research and compile data for reports and presentations.
- Liaise with clients, vendors, and agents to ensure seamless transactions.

**Event and Travel Coordination**:

- Arrange travel itineraries, accommodations, and transportation.
- Plan and coordinate events, meetings, and site visits.

**Project Management**:

- Track and follow up on project deadlines, ensuring timely execution.
- Coordinate with cross-functional teams to support business operations.

**Office Management**:

- Manage office supplies, equipment, and other operational needs.
- Develop and maintain efficient filing systems (both physical and digital).

**Qualifications**:

- **Education**: Bachelor’s degree or a related field preferred.
- **Experience**:

- Minimum of 3-5 years of experience as an Executive Assistant, with at least 2 years in the real estate industry.
- Familiarity with real estate documentation, processes, and terminology.
- **Technical Skills**: Proficiency in Microsoft Office and real estate platforms
- **Soft Skills**: Strong organizational, communication, and multitasking abilities; attention to detail; discretion with sensitive information.

**Preferred Skills**:

- Knowledge of real estate laws, contracts, and compliance requirements.
- Experience in event planning and vendor management.
- Ability to work independently and prioritize tasks under tight deadlines.

**Benefits**:

- Provident Fund

Schedule:

- Day shift

Supplemental Pay:

- Yearly bonus

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 3 years (preferred)

**Language**:

- English (preferred)

Work Location: In person

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