Personal Assistant

2 days ago

Ahmedabad Gujarat, India Patel Infrastructure Limited Full time

**Job Title**: Personal Assistant to Director - Commercial
**Location**: Ahmedabad
**Reports to**: Director - Commercial

**Job Overview**

**Key Responsibilities**
- Manage and organize the Director’s calendar, ensuring that meetings, appointments, and events are well-planned and prioritized.
- Schedule internal and external meetings, ensuring appropriate follow-ups and reminders.
- Draft and prepare responses, reports, and presentations as needed.
- Organize domestic and international travel arrangements including flights, accommodation, and transportation.
- Prepare detailed itineraries and ensure smooth travel experiences for the Director.
- Organize internal and external events, including meetings, conferences, and team-building activities.
- Coordinate logistics such as venue booking, catering, invitations, and guest management.
- Prepare and maintain confidential documents, reports, and presentations for meetings and board reviews.
- Assist with managing commercial department records and documentation.
- Support with managing departmental expenses, including budgeting and submitting reimbursements.
- Track receipts, invoices, and payments for commercial-related expenses.
- Assist with day-to-day tasks that may include managing the Director’s personal commitments.

**Skills and Qualifications**
- Proven experience as a Personal Assistant, Executive Assistant, or similar role, preferably in a commercial or corporate environment.
- Excellent organizational skills and attention to detail, with the ability to manage multiple tasks simultaneously.
- Strong verbal and written communication skills.
- Ability to work under pressure, adapt to changes quickly, and prioritize tasks effectively.

**Education and Experience**
- Bachelor’s degree or equivalent work experience preferred.
- 3+ years of experience in an administrative or assistant role, preferably supporting senior-level executives in a commercial or corporate environment.

**Job Types**: Full-time, Permanent

Pay: ₹25,000.00 - ₹35,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Food provided
- Health insurance

Schedule:

- Day shift
- Fixed shift

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 2 years (preferred)

**Language**:

- English (preferred)

Work Location: In person

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