Personnel Officer

2 days ago

Mumbai Maharashtra, India Seaspan Ship Management Ltd. Full time

**Position Description**:
The Personnel Officer manages communications between management offices and sea staff, and coordinates with global port agents to ensure that crew on-boarding and off-boarding arrangements are performed efficiently in cost-effective ports. This position works with the assistant personnel officer and crewing assistants to ensure that ‘fit to travel’ requirements are achieved and completed before sea staff are dispatched to company-managed vessels.

**Responsibilities**:

- Is familiar with the Health, Safety, Environmental Protection and Quality Policy (PL-005), and understands the responsibilities under the Environmental Management System (EMS). In keeping with this and other compliance policies, they understand their duty to report any environmental noncompliance and/or concern to their manager or members of the senior management team (including the highest level of management) either directly or through the open reporting system as per Management System guidelines
- Ensures timely completion of required activities outlined in the Competence Development Plan (CDP) before sea staff are dispatched, schedules sea staff pre-joining briefings, and advises all parties with follow-up reports
- Ensures logistics of sea staff and supernumeraries joining and off-signing are carried out promptly and communicated to agents, vessel, and others as required
- Works with the assistant personnel officer and crewing assistant to ensure that all crew relief nominations have valid documentation and met all visa requirements.
- Coordinates daily with the planner on crew relief nominations and provides daily status updates to the assistant personnel superintendent.
- Communicates with vessels and provides timely responses where possible; also escalates pertinent concerns and issues onboard to relevant senior manager as required
- Arranges and reviews flag state documentation status of sea staff, ensuring compliance at all times; also applies for flag state dispensation where required
- Approves travel expenses and other vendor bills as applicable for officers joining or signing-off and their supernumeraries (escalates exceptions to policy or costs which exceed signing authority)
- Prepares management reports where required
- Performs other duties as required.

**Requirements**:

- Graduate in any stream (three years university or equivalent)
- Minimum three years working experience in a shipping company, at least two of those years as an assistant personnel officer
- Proficiency with Microsoft Office suite
- Strong verbal and written communication skills, and good writing style
- Able to prioritize and multi-task
- Attention to detail
- Good interpersonal skills with a customer focus.

**Additional Desired Qualifications**:

- Previous sailing experience
- Experience in a multinational company

**Job Demands and/or Physical Requirements**:

- Availability via a Blackberry device or other mobile device outside of office hours
- Periodic overtime to meet deadlines or accommodate time zone differences

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