Assistant Personnel Officer

16 hours ago

Mumbai Maharashtra, India Seaspan Ship Management Ltd. Full time

**Position Description**:
**Job Responsibilites**:

- Helps personnel officer prepare all necessary joining documentations (such as Seafarers Employment Agreement (SEA), letter to master, MARPOL declaration, and on -board complaints procedure contacts and acknowledgement), supernumerary documents, and travel insurance.
- Ensures that all travel visas for seafarers and roving superintendents are kept valid, including US C1/D visa, Australian MCV visa, Schengen visa, Chinese visa, and Canadian visa (for senior officers)
- Authenticates and verifies seafarer Certificate of Competency (COC) from issuing authorities.
- Ensures that all necessary flag state documentation is valid and dispatched to seafarers.
- Arranges Pre-Employment Medical Examinations (PEME) for seafarers through company-approved and -nominated clinics; forwards medical certificates and reports to assistant personnel superintendent for review and approval.
- Issues seafarer working gear (such as boiler suits and other safety gear)
- Acts as a backup for the Personnel Officer and assists with team deliverables.
- Performs other duties as required.

**Requirements**:

- Graduate in any discipline
- Minimum two years of work experience in a shipping company, preferably in a crewing function
- Well organized and able to manage timelines.
- Proficiency with Microsoft Office suite (including Outlook, Word, PowerPoint and Excel)
- Sound verbal and written communication skills, good writing style
- Able to prioritize and multi-task.
- Attention to detail.

**Additional Desired Qualifications**:

- Customer service orientation.
- Experience in a multinational company.

**Job Demands and/or Physical Requirements**:

- Periodic overtime to meet deadlines or accommodate time zone differences.

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