Assistant Personnel Officer

**COMPANY BACKGROUND**

As a wholly owned subsidiary of Atlas Corp. (NYSE: ATCO), Seaspan Corporation delivers on the company’s core strategy as a leading asset management and core infrastructure company. The Atlas Corp. and Seaspan teams are goals-driven and share a high-performance culture, focusing on building service offerings. Our strategy is one of thoughtful and disciplined capital allocation, diversification of cash flows, world-class risk management, and a relentless focus on operational excellence. Seaspan provides many of the world’s major shipping lines with alternatives to vessel ownership by offering long-term leases on large, modern containerships combined with industry leading ship management services. Seaspan’s fleet has evolved over time to meet the varying needs of our customer base. We own vessels in a wide range of sizes, from 2,500 TEU to 14,000 TEU.

**Position Description**:
**Responsibilities**:

- Is familiar with the Health, Safety, Environmental Protection and Quality Policy (PL-005), and understands the responsibilities under the Environmental Management System (EMS). In keeping with this and other compliance policies, they understand their duty to report any environmental noncompliance and/or concern to their manager or members of the senior management team (including the highest level of management) either directly or through the open reporting system as per Management System guidelines
- Helps personnel officer prepare all necessary joining documentations (such as Seafarers Employment Agreement (SEA), letter to master, MARPOL declaration, and on board complaints procedure contacts and acknowledgement), supernumerary documents, and travel insurance
- Ensures that all travel visas for seafarers and roving superintendents are kept valid, including US C1/D visa, Australian MCV visa, Schengen visa, Chinese visa, and Canadian visa (for senior officers)
- Authenticates and verifies seafarer Certificate of Competency (COC) from issuing authorities.Ensures that all necessary flag state documentation is valid and dispatched to seafarers
- Arranges Pre-Employment Medical Examinations (PEME) for seafarers through company-approved and -nominated clinics; forwards medical certificates and reports to assistant personnel superintendent for review and approval
- Issues seafarer working gear (such as boiler suits and other safety gear)
- Prepares courier packages for manning agents which contain all joining documents and liaises with manning agents to ensure the joining documents are completed within timelines, and that copies of confirmation are received
- Confirms that all seafarer documents are scanned and uploaded into the company’s crew management software
- Ensures all director general shipping reports are prepared and uploaded on time on the director general site
- Acts as a back-up for the assistant personnel officer and helps with team deliverables
- Acts as a backup for the personnel officer, and assists with team deliverables.
- Performs other duties as required

**Requirements**:

- Graduate in any discipline
- Minimum two years of work experience in a shipping company, preferably in a crewing function
- Well organized and able to manage timelines
- Proficiency with Microsoft Office suite (including Outlook, Word, PowerPoint and Excel)
- Sound verbal and written communication skills, good writing style
- Able to prioritize and multi-task.
- Attention to detail

**Additional Desired Qualifications**:

- Customer service orientation
- Experience in a multinational company

**Job Demands and/or Physical Requirements**:

- Periodic overtime to meet deadlines or accommodate time zone differences