Accounts Payable Officer

2 days ago

Gachibowli Hyderabad Telangana, India Akoya Hotels Full time

**Job Title**: Accounts Payable Officer

**Department**: Finance

**Reports To**: Finance Manager

**Summary/Objective**:
The Accounts Payable Officer is responsible for the accurate, efficient, and timely processing of all invoices and payments owed by Akoya Hotels. This role ensures that the hotel meets its financial obligations to suppliers and vendors while adhering to company policies and procedures. The Accounts Payable Officer also plays a key role in maintaining strong vendor relationships and accurate financial records.

**Key Responsibilities**:

- **Invoice Processing**:

- Receive, review, and verify invoices for accuracy, completeness, and appropriate documentation (e.g., purchase orders, delivery notes).
- Ensure proper authorization and coding of invoices according to the hotel's chart of accounts.
- Accurately enter invoices into the accounting system.
- Match invoices with purchase orders and receiving documents to ensure accuracy.
- Investigate and resolve discrepancies in invoices, pricing, or quantities.
- **Payment Processing**:

- Prepare and process payments to vendors through various methods (e.g., checks, electronic transfers).
- Ensure timely payment of invoices to maintain good vendor relationships and potentially secure early payment discounts.
- Maintain a proper filing system for all accounts payable documentation, including invoices, payment records, and vendor correspondence.
- **Vendor Management**:

- Establish and maintain positive working relationships with vendors and suppliers.
- Respond to vendor inquiries regarding payment status and resolve any payment-related issues or disputes.
- Reconcile vendor statements to ensure accuracy of balances and identify any discrepancies.
- **Record Keeping and Reconciliation**:

- Maintain accurate and up-to-date accounts payable records.
- Assist in the reconciliation of accounts payable ledgers to the general ledger.
- Prepare and maintain records of outstanding payables.
- **Expense Reporting**:

- Process employee expense reports in accordance with hotel policies.
- Verify the accuracy and completeness of expense documentation.
- **Month-End Closing**:

- Assist with month-end closing procedures related to accounts payable, including preparing accruals and reconciliations as needed.
- Provide necessary documentation and support for audits (internal and external).
- **Compliance and Policies**:

- Adhere to the hotel's financial policies and procedures.
- Ensure compliance with relevant accounting standards and regulations.
- **Communication and Collaboration**:

- Communicate effectively with other departments within the hotel to resolve any invoice or payment-related issues.
- Collaborate with the finance team to ensure efficient and accurate financial operations.
- **Other Duties**:

- Perform other accounting-related duties as assigned by the Senior Accountant, Finance Manager, or Director of Finance.
- Assist in identifying opportunities for process improvements within the accounts payable function.

Pay: Up to ₹20,000.00 per month

**Benefits**:

- Flexible schedule
- Food provided

Schedule:

- Day shift
- Weekend availability

Supplemental Pay:

- Performance bonus

Work Location: In person

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