Executive Assistant to CEO

7 days ago

Gurgaon, India Ebullient Securities Pvt Ltd Full time

**About the job**

Ebullient Securities specializes in Quantitative Proprietary Trading. We are one of the biggest Prop Options Trading firms in India.

Our quantitative edge has helped us scale over time and produce consistent alphas. At this junction, we are looking to expand our technology team, networking team and quantitative trader’s team who can utilize this infrastructure to create quantitative, low latency driven strategy in HFT and MFT Space.

**Responsibilities**:

- Efficiently manage and organize the CEO's schedule, including prioritizing appointments, meetings, and travel arrangements.
- Ensure that the CEO's time is optimized, and conflicts are minimized.
- Plan and coordinate all travel arrangements for the CEO, including booking flights, accommodations, ground transportation, and visa arrangements. Provide detailed itineraries and ensure smooth travel logistics.
- Prepare agendas, collate materials, and arrange logistics for meetings attended by the CEO. Take accurate meeting minutes, follow up on action items, and provide necessary documentation and reports.
- Maintain an organized filing system for important documents, contracts, and records. Handle confidential information with utmost discretion and maintain data integrity.
- Build and maintain strong relationships with internal and external stakeholders, including clients, partners, and employees. Represent the CEO in a professional and courteous manner.
- Conduct research and compile relevant information to support the CEO in decision-making processes. Prepare reports, presentations, and briefings on specific topics as requested.
- Assist in the planning, execution, and monitoring of various projects and initiatives. Coordinate with team members, track progress, and ensure deadlines are met.
- Assist in organizing company events, conferences, and corporate functions. Coordinate logistics, manage guest lists, and ensure successful event execution.
- Miscellaneous Tasks: Handle ad-hoc administrative tasks and special projects as assigned by the CEO.
- Provide general administrative support, including filing, expense management, and other day-to-day activities.

**Benefits**:
Competitive Salary and Bonus.
- Medical Insurance.
- Domestic team outing.
- Fully stocked kitchen.
- Access to Chill out zone with games like with pool, foosball, table tennis etc.

Schedule:

- Day shift

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