Front Office/purchase Coordinator

5 days ago

Okhla Delhi Delhi, India VMS Events Pvt Ltd Full time

**This is the position for Junior Front Office Purchase Executive based at Okhla Phase2 New Delhi**

**experience
- 03-12 months only**
- Performs reception duties to greet and direct clients and visitors
- Orders and inventories office supplies as needed

Assisting with the handling, filing and distribution of various inbound and outbound correspondence, deliveries, invoices and miscellaneous documentation
- Perform other clerical receptionist duties such as filing, photocopying, collating, faxing
- Maintain employee lists and other office information as requested
- Arrange courier / messenger packages (wrap packages and prepare shipments, stuff envelopes for mailings which are sometimes bulk)
- Perform inventory, prepare order list, and stock and distribute
- Professional company representative who interacts comfortably with senior level executives outside the company, with customers, vendors, visitors and especially employees
- Prepares letters and documents
- Maintains vendor files and updates vendor contact listing
- Distributes petty cash and travel advances, prepares reconciliation report
- Process purchase orders from requisition to delivery, ensuring accurate entry, approval, and timely placement with suppliers.
- Negotiate terms and prices with suppliers to secure the best deals, ensuring cost-effectiveness while maintaining quality and service standards.
- Maintain and update the supplier database, including contact information, product specifications, and performance evaluations, to ensure a reliable supply chain.
- Coordinate with the inventory management team to monitor stock levels and forecast needs, preventing overstocking or stockouts.
- Resolve discrepancies between purchase orders and supplier invoices, liaising with finance and suppliers to correct errors and ensure accurate billing.

Pay: ₹11,834.45 - ₹25,229.58 per month

**Benefits**:

- Cell phone reimbursement
- Health insurance
- Paid sick time
- Work from home

Schedule:

- Day shift
- Fixed shift
- Monday to Friday

Work Location: In person

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