Front Office/ Admin Executive

3 weeks ago

New Delhi, India Kimirica Hunter International Full time

Job Title: Front Office Executive / Admin ExecutiveCompany: Kimirica Hunter InternationalLocation: Indore (Near Airport)Industry: ManufacturingEmployment Type: Full-timeAbout Kimirica Hunter InternationalKimirica Hunter International is a leading name in luxury hotel amenities and personal care products, catering to premium hotels and hospitality brands worldwide. With a commitment to quality, innovation, and sustainability, Kimirica has established itself as a trusted global partner.Role OverviewWe are looking for a Front Office Executive / Admin Executive to manage day-to-day front office and administrative operations efficiently. The ideal candidate should have good communication skills, a pleasant personality, and a proactive approach to handling responsibilities.Key ResponsibilitiesFront Office Management- Greet and assist visitors, clients, and vendors in a professional manner. - Manage incoming calls, emails, and correspondence. - Maintain the reception area to ensure a clean and welcoming environment. - Coordinate visitor entry passes and manage security protocols.Administrative Support- Assist in scheduling meetings, appointments, and conference room bookings. - Handle courier services (inward & outward), letters, and parcels. - Maintain records of attendance, office supplies, and other administrative logs. - Coordinate with various departments for smooth daily operations. - Support HR & Admin teams with routine documentation and event coordination.Facility & Office Management- Manage office maintenance, housekeeping, and stationery inventory. - Liaise with vendors, service providers, and ensure timely delivery of services. - Support administrative activities during company events, audits, or visitor delegations.Purchase & Material Support (Manufacturing)- Assist in identifying and raising purchase requirements for general items and manufacturing facility needs. - Coordinate with vendors for procurement of items such as spare parts, trolleys, tools, and other facility consumables. - Follow up on quotations, purchase orders, and delivery timelines with vendors and the purchase team. - Maintain basic records of purchases and ensure timely approvals and documentation. - Support the purchase department in sourcing local vendors and negotiating basic requirements. - Ensure purchased items are received and handed over to the concerned departments as per process.Desired Candidate Profile- Education: Graduate in any discipline (preferred: Hospitality, Administration, or related fields). - Experience: 2–6 years of experience in front office/admin roles, preferably in manufacturing or corporate setups. - Skills: - Excellent verbal and written communication skills (English & Hindi). - Proficient in MS Office (Word, Excel, Outlook). - Strong organizational and multitasking abilities. - Pleasant personality and professional appearance

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