Associate, Lease Admin

JLL supports the Whole You, personally and professionally.
Associate, Lease Admin
Duties & responsibilities
A high degree of independence is required on a day to day basis
Act as the primary contact for interaction with all parties to keep the lease administration database current and accurate
**Primary duties and responsibilities include the following**:
Liase with internal and external parties to obtain appropriate lease documentation
Manage document workflow to ensure team responsibilities are completed in a timely manner
Generate monthly reporting package for client which includes critical date and portfolio summary reporting
Complete an audit of works completed by JLL's Lease Administration teams
Complete Operational Expense Reconciliation on behalf of our clients and update our Lease Administration system
Work closely with colleagues within other Lease Administration teams to ensure workload is completed in a timely and accurate manner
Assist in the transition of new accounts into JLL responsibility. This may include audits and process testing
Obtain and review landlord invoices to ensure adherence to lease requirements
Generate Accounts Payable reporting and prepare invoices for payment
Perform Accounts Receivable reporting
Generate Accounts Receivable reporting and communicate with client on outstanding payments
Complete all duties with a focus on cost avoidance for our clients
Obtain, track and report on Insurance and Security deposit matters (where applicable)
Communicate with clients, landlords and tenants when required
Ensure our processes and procedures are maintained to ensure adherence with all internal and external compliance policies
Prepare monthly client invoices (where applicable)
Generate client aging reporting and liase with clients to ensure fee collection (where applicable)
Manage ad hoc projects to ensure clear communication on progress and timely completion of all assigned tasks
Training of new staff members when required
Best practicesDevelop and maintain a library of best practice policies and procedures relating to lease administration (where required and in consultation with the Operations Manager - Lease Administration);
Develop and maintain standard checklists, templates, work flows and documentation for use for each client (where required and in consultation with the Operations Manager - Lease Administration);
Performance objectives
To deliver exceptional Lease Administration services to JLL clients
To cross-check and verify abstracts and system data;
To audit and review system reports and system data for accuracy
To deliver relevant and accurate reporting to JLL clients
Strong attention to detail and good organizational, interpersonal skills required;
Knowledge of real estate leases and accounting would be useful;
Demonstrated ability to maintain and manage accurate data;
Demonstrated ability to prioritise work within tight operational and financial deadlines;
Good interpersonal skills to operate as a pro-active member of a small core team;
Positive approach to meeting clients’ needs;
Employee specification
University graduate (Commerce / Finance Background) or equivalent work experience in lease administration;
A minimum of 3-5 years’ industry experience required either in the corporate environment, third party service provider or as a consultant;
Sound computer skills in Microsoft Word and Excel;
Experience in using a property management/lease administration system.
What you can expect from us
We succeed together—across the desk and around the globe and believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success.
Our Total Rewards program reflects our commitment to helping you achieve your career ambitions, recognizing your contributions, investing in your well-being and providing competitive benefits and pay.
We can’t wait to see where your ambitions take you at JLL.
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we d