Personal Assistant- Hkbkce

1 week ago

Bengaluru Karnataka, India HKBK college of Engineering Full time

**Personal Assistant**

Qualification : PUC, Degree

Experience :0-3YRS

**Duties and Responsibilities**:

- **Direct Support**: Act as the primary point of contact for the Head of Department (HOD) for all needs, including daily administrative tasks, calendar management, travel arrangements, project coordination, delivering presentations, answering calls, and more.
- **Spokesperson for HOD**: Serve as the representative of the HOD on all matters, communicating on their behalf and ensuring smooth interactions across teams and external contacts.
- **Administrative Assistance**: Provide comprehensive administrative support to the HOD by managing tasks such as drafting documents, managing correspondence, and assisting with decision-making processes.
- **Decision Making in Absence**: Make informed administrative decisions and take actions on behalf of the HOD when they are unavailable, ensuring business continuity and efficiency.
- **Travel Management**: Oversee and coordinate a high-volume travel schedule for the HOD, ensuring all travel logistics are handled seamlessly.
- **Time Conservation**: Efficiently manage the HOD’s time by reading, researching, and routing correspondence, drafting letters, collecting and analyzing information, and initiating necessary communications.
- **Project Coordination**: Help coordinate projects by capturing timelines, strategies, and progress, ensuring that deadlines are met and updates are communicated effectively.
- **Meeting Coordination**: Prepare meeting rooms for appointments, coordinate schedules, and greet staff prior to meetings to ensure smooth operations.
- **Meeting Documentation**: Take accurate minutes during meetings, prepare, and distribute them to relevant parties promptly.

**Personal Assistant Skills List**:

- Proven ability to manage a flexible and dynamic schedule
- Always available, mobile, and open to travel as needed
- Exemplary planning, organizational, and time management skills
- Outstanding verbal and written communication skills

Contact : 7795000654

Pay: ₹17,000.00 - ₹20,000.00 per month

**Benefits**:

- Health insurance

Schedule:

- Day shift

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 1 year (preferred)

**Language**:

- English (preferred)

Work Location: In person

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