Executive Assistant to Md

21 hours ago

Ghaziabad Uttar Pradesh, India Kalco-Alu System Pvt. Ltd. Full time

**Job Role**
- Arrange Executive Meetings [EM] of employees.
- Manage and monitor the Process Co-coordinators of respective departments and report to MD.
- Collect & prepare all the deliverables before any meeting [like files/samples/kit/documents/old **MOM **etc.].
- File up all correspondence in related file.
- Must maintain all visiting cards-prepare mails/replies as per briefing.
- Prepare a list of TO DO and track on Google Keep & Google calendar.
- Conduct weekly diary meetings with the MD to discuss upcoming engagements, invitations and other requests.
- Manage travel arrangements, whenever required.
- Filter general information, queries, phone calls and invitations to the MD by redirecting or taking forward such contact as appropriate.
- Ensure guests meeting with the MD are well taken care of.
- Monitor the MIS reports and report to MD etc.

**Skill Set Required**
- Must be trustworthy [should not share the confidential/important things].
- EXCELLENT FOLLOW UP SKILLS Most important requirement. Do not hire without this skill. All other skills we can train her into. In case of External training, the cost will be bifurcated as given below:
50% of training Cost will be paid by Company
50% will bear by the employee which will be refundable after 1 year
- Follow up skills she should have.
- Should have working knowledge of MS OFFICE especially EXCEL & Word. Also, good in working on Google Drive & have the knowledge of preparing Google forms & G-Suit.
- Good command over English [Verbal & Written].
- Shorthand.
- Ready to take additional responsibility.
- Can commute to other offices as well.

**Work Experience**

Should have 3-5 years of experience as an assistant or secretary to the MD of a company

**Educational Qualification**
Should have graduated from a secretarial college or PG

**Other Expectations**
- Preferably Male.
- Staying max. 45 mints travelling time from your office.
- There should be job stability, not someone who has been jumping jobs often.
- Should be honest.
- Should be open to doing personal tasks of boss.
- Should be open accompany and travel with MD, as an when required.

Pay: ₹25,000.00 - ₹40,000.00 per month

Schedule:

- Day shift

Supplemental Pay:

- Performance bonus

Ability to commute/relocate:

- Ghaziabad, Uttar Pradesh: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 5 years (required)
- Executive Assistant to MD: 3 years (required)

**Language**:

- English (preferred)

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