Document Controller

4 days ago

Noida, India iCRC Full time

Implement document control strategies, policies, and procedures to effectively manage the organization's documents and records.
- Maintain and administer the document management system or software, ensuring its smooth operation and user accessibility. Train employees on how to use the system effectively.
- Establish and enforce document control processes, including document numbering, version control, review and approval workflows, and archiving. Ensure compliance with relevant regulations and standards.
- Coordinate document review and approval processes, collaborating with relevant stakeholders, such as project managers, engineers, and quality assurance personnel. Track and monitor document progress and provide regular updates.
- Manage the distribution of documents to authorized individuals or departments, ensuring they receive the necessary information in a timely manner. Maintain an accurate record of document distribution and retrieval.
- Develop and maintain documentation standards, templates, and formats to ensure consistency and clarity across all documents. Provide guidance to employees on adhering to these standards.
- Conduct regular audits and inspections to verify document compliance, accuracy, and completeness. Identify and address any non-conformities or issues that arise during the audit process.
- Ensure the confidentiality, integrity, and availability of sensitive and confidential documents. Implement appropriate security measures to protect against unauthorized access, loss, or damage.
- Provide training and support to employees on document control processes, software usage, and best practices. Act as a resource person for document control-related queries and issues.
- Identify opportunities for process improvement and implement changes to enhance the efficiency and effectiveness of document control operations. Stay updated with industry trends and emerging technologies in document management.

**Qualifications and Skills**:

- Bachelor's degree in a relevant field (such as information management, records management, or business administration) or equivalent experience.
- At least 5 years’ experience as a Document Controller, 2 years as a Senior DC.
- Experience with document management systems or software (BIM360, Unifier, Sharepoint etc.)
- Proficiency in using productivity tools like Microsoft Office (Word, Excel, PowerPoint) and other document control software.
- Excellent organizational skills and attention to detail.
- Strong communication and interpersonal skills to collaborate with cross-functional teams.
- Familiarity with relevant regulations and standards related to document control (e.g., ISO standards, regulatory requirements).

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