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Personal Secretary

3 weeks ago

Hyderabad Telangana, India EMentor Enterprises Private Limited Full time

Job Title**:Executive Assistant / Personal Secretary to the Managing Director**

**Overview**

Key Responsibilities

**Executive Communication & Coordination**
- Interface confidently with clients, vendors, stakeholders, and partners.
- Represent the MD in both internal and external communications when required.

Documentation & Communication Management
- Take dictation accurately and convert notes into polished documents.
- Maintain clear and effective documentation standards.

Calendar & Meeting Management
- Manage and optimize the MD’s calendar including appointments, reminders, and briefings.
- Organize board meetings, virtual conferences, and key events with precise coordination.
- Prepare agendas and meeting minutes as needed.

Guest & Visitor Engagement
- Welcome and assist high-profile visitors with warmth and professionalism.
- Arrange logistics, hospitality, and support for in-office and travel guests.

Travel & Logistics Administration
- Plan and execute domestic and international travel including flights, visas, hotels, and itineraries.
- Handle end-to-end logistics for business and personal travel, ensuring seamless experiences.
- Prepare comparative vendor quotes and coordinate with agencies like AMEX, MakeMyTrip, etc.

Reporting & Data Management
- Prepare business reports, executive dashboards, and data summaries.
- Maintain accurate and secure records, backups, and documentation.

Additional Responsibilities
- **Vendor & Service Coordination**: Liaise with service providers and ensure delivery quality and timelines.
- **Event Management**: Plan meetings, events, and gatherings including logistics and material preparation.
- Office & Home Operations Oversight:

- Supervise office staff and support infrastructure.
- Manage house-related operations (A & B Blocks of Brigade), including maintenance and staff supervision.
- **Medical & Personal Coordination**: Oversee medical appointments and maintain health records of the MD.
- **Car Maintenance**: Track vehicle servicing, compliance, and documentation.
- **Contact Directory Management**: Maintain and regularly update categorized contact lists.
- **Government Liaison**: Coordinate with government departments for documentation and approvals.
- Bachelor’s degree in any stream; additional qualifications such as an MBA are considered a plus.
- Minimum of **2+ years of experience**as an **Executive Assistant**reporting directly to

senior management.
- **Proactive, self-driven, and highly organized**.
- Excellent verbal and written communication in English.
- Advanced proficiency in **MS Office**(Excel, Word, PowerPoint, Outlook).
- Comfortable with **basic AI tools**.
- Able to handle confidential information with discretion and integrity.
- Willing to travel or manage tasks beyond standard work hours when needed.

**Job Types**: Full-time, Permanent

Pay: ₹40,000.00 - ₹50,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Food provided
- Health insurance
- Leave encashment
- Paid sick time
- Paid time off
- Provident Fund

Schedule:

- Day shift
- Fixed shift
- Morning shift
- Weekend availability

**Experience**:

- Executive Assistant/Personal Secretary: 1 year (required)

Work Location: In person