Admin Executive

13 hours ago

Koregaon Park Pune Maharashtra, India Vaayu Global Full time

We are looking for a detail-oriented and proactive Admin Executive to join our team. The

tasks, and assisting with banking and government coordination responsibilities.

Roles & Responsibilities

1. Office Administration:

- Manage daily office operations and ensure everything runs smoothly.
- Maintain office supplies inventory and place orders as needed.
- Ensure the office environment is clean, organized, and welcoming.

2. Banking Responsibilities:

- Manage bank statements, payments, and other banking-related work.
- Ensure timely coordination with banks for project-related financial activities.

3. Customer post-sales Service:

- Prepare demand letters and handle customer queries related to payments.
- Follow up with customers for payments and ensure timely collections.
- Manage customer documentation and file organization.
- Coordinate with banks for home loan sanctioning and customer loan requirements.
- Visit the Sub-Registrar Office for the registration of customer documents.

4. Government Department Coordination/Liaisoning:

- Visit various departments such as PMC, PCMC, PMRDA, or Town Planning for project

sanctioning or completion work.
- Coordinate with government offices for obtaining NOCs, documentation, or any other project
- related approvals.
- Handle visits to Talathi, Mojni or any Revenue Department offices for obtaining necessary

documents.
- Ensure timely follow-ups with different government offices for project-related work.

5. Internal Coordination:

- Employee Attendance & Reports: Tracking employee attendance and ensuring timely collection

of daily reports.
- Team Collaboration: Coordinating with the Construction Site Team, Marketing Team, and other

internal departments for any operational or project requirements.
- Financial Coordination: Working with the Accountant for banking activities, vendor payments,

and managing site bills.

6. External Coordination:

- Consultants: Collaborating with Architects and Structural Designers for drawings,

documentation, and project-related approvals.
- Compliance Support: Assisting the Chartered Accountant (CA) and Accountant in ensuring

compliance with regulations and requirements.
- Vendor & Contractor Management: Liaising with Vendors and Contractors for work execution,

approvals, or bill submissions.

7. Documentation & Records:

- Maintain proper records of all project-related documents and files.
- Handle correspondence, filing, and data management.

8. Compliance & Reporting:

- Ensure compliance with internal processes and company policies.
- Prepare and submit regular administrative reports to management.

Skills Required
- Bachelor’s degree in Commerce or a related field.
- Strong organizational and multitasking abilities.
- Proficiency in MS Office (Word, Excel, PowerPoint).
- Good communication and interpersonal skills for effective customer and vendor coordination.
- Knowledge of basic accounting and documentation processes is preferred.
- Familiarity with real estate industry workflows and government department interactions will be an advantage.

**Job Types**: Full-time, Permanent

Pay: ₹250,000.00 - ₹360,000.00 per month

Schedule:

- Day shift
- Morning shift

**Experience**:

- total work: 1 year (preferred)

Work Location: In person

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