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Admin Executive

2 weeks ago

Pune Maharashtra, India Edwizo Full time

**Job Summary**:
**Key Responsibilities**:
**1. General Administration**
- Manage **administrative operations** of the Regional Office and provide daily support to Kidzonia centers in Pune.
- Handle **visitor management, documentation, and routine center-level admin escalations**.
- Maintain updated records of **assets, vendor contacts, complaint logs, and AMC details**.
- Coordinate with HO and Center Heads for all admin-related requirements.

**2. Procurement & Inventory Management**
- Raise and track **purchase requests for uniforms, stationery, grocery, kits, and event-related materials**.
- Coordinate with vendors and the HO procurement team to **ensure timely delivery and quality checks**.
- Maintain **stock registers, delivery logs, and center-wise inventory records**.
- Negotiate with local vendors for **best pricing, quality, and availability**.

**3. Facility Maintenance & AMC Coordination**
- Visit centers regularly to track and resolve issues related to plumbing, electrical**, carpentry, pest control, etc.**
- Ensure **timely servicing and AMC completion** of assets like ACs, CCTV, water purifiers, etc.
- Maintain and follow up on **center-wise complaint resolution trackers**.
- Coordinate **deep cleaning and monthly maintenance tasks** at all centers.

**4. Event Coordination & Resource Planning**
- Collaborate with Center Heads to plan and prepare for **upcoming events, celebrations, and activities**.
- Ensure availability and delivery of **event-specific materials** - décor, printables, banners, sound systems, etc.
- Maintain a **center-wise event calendar and resource checklist**, ensuring proactive planning and execution.

**5. Logistics & Inter-Center Support**
- Oversee **logistics for transferring supplies** between centers, or from RO/HO to centers.
- Track dispatch of **couriers, materials, kits, and vendor deliveries**.
- Support **new center setups** by coordinating furniture, branding, and equipment installations.

**6. Documentation & Reporting**
- Maintain organized records of all **purchase orders, bills, receipts, vendor contracts, and quotations**.
- Submit **weekly status reports** on admin activities, maintenance updates, and procurement progress to the Regional/Admin Heads.
- Ensure center compliance in terms of **utility bill tracking, rental records, and maintenance logs**.

Requirements**Requirements**:

- Gender Preference
- Mobility Requirement
- Must own a 2-wheeler with valid driving license to travel across centers
- Computer Skills
- Excel Knowledge
- Working knowledge of Excel/Google Sheets for maintaining trackers and reports
- Language Skills
- Basic fluency in English, Hindi, and Marathi preferred
- Interpersonal Skills
- Good coordination, vendor handling, and multi-tasking abilities
- **Qualifications & Experience**:

- Education:

- Graduate in Commerce, Administration, Business Management, or relevant field.
- Experience: 2-4 years of experience in admin, procurement, or facility coordination.
- Prior experience in school/retail/multi-unit operations will be an added advantage.

Qualifications & Experience:

- **Education**:

- Graduate in **Commerce, Administration, Business Management, or relevant field**.
- **Experience**:

- **2-4 years** of experience in **admin, procurement, or facility coordination**.
- Prior experience in school/retail/multi-unit operations will be an added advantage.

**Benefits**:

- Base location**:Kidzonia Pune Regional Office**, **Pimple Saudagar, with** **daily travel to allocated centers**.
- Competitive salary with **travel allowance/fuel reimbursement as per company norms**.
- Structured reporting and **exposure to fast-growing preschool operations**.
- Opportunity to collaborate with multiple departments including Academics, HR, and Finance.

Pay: ₹17,000.00 - ₹25,000.00 per month

Work Location: In person