Purchase and Export Logistics Coordinator

2 weeks ago

Guindy Industrial Estate Chennai Tamil Nadu, India Veins Corporate Services Pvt Ltd (www.adaayafarm.com) Full time

**Company Overview**:
Adaayafarm is a company that specializes in the manufacturing and exporting of compostable Areca Palm Leaf Tableware. We aim to create sustainable and eco-friendly products to promote a balanced plant-based future. Our company has won the prestigious ThinkBig Awards in Nov 2016, organized by the International Women Entrepreneurs Federation called WeConnect International. We sell our products in 31 countries.

**Job Summary**:
As a **Purchase and Export Logistics Coordinator**, you will play a crucial role in ensuring seamless order execution from start to finish. This position requires close collaboration across teams, strong attention to detail, and the ability to manage multiple tasks efficiently.

**Key Responsibilities**:

- Preparing Proforma Invoices and Final Invoices based on the sales team’s orders.
- Coordinating with production, packing, and logistics teams to ensure smooth and timely order fulfillment.
- Liaising with freight forwarders to book vessels, monitor shipment schedules, and track deliveries.
- Communicating with vendors for box manufacturing, labeling, shrink-wrapping, and other packing requirements.
- Ensuring all shipping and export documentation is accurately prepared and maintained until the product reaches the customer’s warehouse.
- Providing timely updates to the sales team and customers regarding order status, shipments, and any potential delays.
- Maintaining accurate records of orders, invoices, and shipping details in the company’s systems.

**Key Requirements**:

- **Proven work experience** in Procurement, Logistics, Freight Forwarding, or a related field (this role is _not suitable for freshers_).
- Strong numerical skills — must be good at calculations (e.g. pricing, shipping costs, packing requirements).
- Excellent negotiation skills for dealing with suppliers, freight forwarders, and vendors.
- Knowledge of Export Logistics procedures and international shipping documentation will be highly preferable.
- Ability to multitask and manage several orders concurrently with attention to detail.
- Proficiency in Microsoft Office tools (Excel, Word) and experience with basic ERP software is an advantage.
- Excellent communication and interpersonal skills.

Pay: ₹25,000.00 - ₹35,000.00 per month

**Benefits**:

- Provident Fund

Schedule:

- Fixed shift

Supplemental Pay:

- Yearly bonus

Ability to commute/relocate:

- Guindy Industrial Estate, Chennai, Tamil Nadu: Reliably commute or planning to relocate before starting work (preferred)

Application Question(s):

- Do you have experience in Freight forwarding/Logistics?
- How many days is your notice period?
- What is your current take home salary?

**Experience**:

- Purchasing: 2 years (required)

Work Location: In person

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