Receptionist/administrator

2 days ago

Market Yard Pune Maharashtra, India CAREER CROSSROADS Full time

Reception Executive

Exp-Fresher - 1 yrs

Immediate Jonner

Communication
- Hindi And English (With Excellent Communication)

**Position Overview**:
The Receptionist is the first point of contact for visitors and clients. The role involves a variety of administrative tasks, including managing incoming calls, greeting guests, and ensuring smooth office operations. A professional demeanor and excellent communication skills are essential for this position.

**Key Responsibilities**:

- **Guest Reception & Front Desk Operations**:

- Greet visitors and direct them to the appropriate staff or department.
- Manage visitor sign-in process and issue visitor badges.
- Ensure a welcoming and professional atmosphere at all times.
- **Communication Management**:

- Answer, screen, and direct phone calls to the appropriate personnel.
- Handle inquiries from clients and customers with a professional attitude.
- **Administrative Support**:

- Maintain and update the office calendar with appointments, meetings, and events.
- Assist in the preparation and organization of meeting rooms.
- Perform basic clerical duties such as filing, data entry, and photocopying.
- **Mail and Package Handling**:

- Sort and distribute incoming mail and packages.
- Coordinate outgoing mail and courier services.
- **Office Supplies & Inventory Management**:

- Monitor and reorder office supplies as needed.
- Ensure the front desk area is organized and well-maintained.
- **Health & Safety Compliance**:

- Ensure visitors are aware of office safety protocols.
- Maintain records related to health and safety (e.g., visitor logs).
- **Other Duties**:

- Assist with additional administrative tasks as required.
- Support team events or company-wide initiatives.

**Qualifications**:

- High school diploma or equivalent; further education or certifications (e.g., receptionist training) is a plus.
- Proven experience as a receptionist, front desk representative, or similar role.
- Strong communication skills, both verbal and written.
- Excellent organizational skills with the ability to multitask.
- Friendly, professional demeanor and strong interpersonal skills.
- Ability to maintain confidentiality and handle sensitive information.

**Key Competencies**:

- Customer Service Orientation
- Time Management and Organizational Skills
- Problem-solving Ability
- Attention to Detail
- Professional Attitude and Appearance

**Working Conditions**:

- Full-time position with standard office hours (9 AM to 5 PM).
- Occasional overtime may be required.
- Position may involve standing for extended periods and handling light physical tasks (e.g., receiving deliveries).

Regards

Priyanka J

**Job Types**: Full-time, Permanent, Fresher

Pay: From ₹15,000.00 per month

Schedule:

- Day shift
- Morning shift

**Experience**:

- Microsoft Office: 1 year (preferred)
- Front desk - Receptionist: 1 year (preferred)
- total work: 1 year (preferred)

**Language**:

- English (required)

Work Location: On the road

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