Procurement Controller

**ACCOUNTABILITIES & RESPONSIBILITIES
ACCOUNTABILITIES

ACTIVITIES

**1**
- Control over functioning of Procurement Compliance Commission(PCC)- Responsible for understanding & constantly analyzing various Procurement solutions
- Adapt to the situations constantly and develop new procurement solutions through evaluation, innovative thinking etc. some of the key examples are:

- Control over procurement process, providing expertise in the procurement compliance commission: for non-hydrocarbon Procurement, Asset Development Projects, Ethanol Procurement & Expenses through non Procurement transactions
- Provide recommendation for concurrence to all procurements of the Company including subsidiaries for all individual transactions exceeding certain limit
- Improve the efficiency of procurements and prevent financial losses to the company
- Identify gaps & establish internal control measures at all procurement stages from category strategy to contract signing, ensure process is transparent and objective
- Provide inputs on preparing the qualification criteria an independent expert evaluation (recommendation) on vendor selection
- Performance Management through analytics and MIS at various levels in the management at regular intervals and guidance to Procurement & Business teams when necessary
- Hold the conduct of PCC meetings as planned regularly, driving agenda, ensure participation from Business in PCC, Business Compliance to PCC recommendations, follow-up & tracking leading to closure of action items, documentation, MIS & reporting

**2**
- Governance & Controls over Procurement function- Setting the control framework along with procedures from Source to Pay within broad policies and principles.
- Prioritization of the scope of work to achieve procurement objectives.
- Develop and support that financial controls in procurement, warehousing and contracting processes are designed effectively, operational effectiveness of controls is stable;
- Develop, review & propose changes in Policies and Procedures together with Business
- Ensure comprehensiveness of policies & procedures
- Responsible for implementation of audit recommendations and action plans (internal and external), analysis of financial incidents, violations in contracting/procurement, coordination of risk management activities: development of measures to prevent and minimize negative consequences, improvement of normative documents, procurement information systems, etc.
- Member of negotiation committee for guiding & decision making for all high value procurement Transactions
- Participate in contract dispute resolution negotiations and ensure dispute does not lead to legal actions
- Control internal policy compliance supported by expertise of Head Legal and Chief Compliance & Security Officer. Highlight major non-compliances for corrective actions

**3**
- Exercising the cost control and reduction initiatives- Challenge the requirements & demand plan, identify various avenues and tools and sourcing process (alternate tech, standardization, process re-engineering, consolidation etc) that may lead to savings in spend without compromising on the quality of requirement & the integrity of the operations. Ensures costs are well within budgets through continuous guidance.
- Driving cost improvement/savings projects

**4**
- Tendering & Bidding cell- Responsible for tendering process, develop, Coach and train highest level of ethics within the team
- Responsible for defining, monitoring and resolving issues//disputes related to the Bids receiving process
- Driving e-bidding process in a controlled manner with high standards of integrity and zero leakage
- Developing & updating the training module for e-bidding tool and ensure training imparted to third parties
- Responsible for reporting non-compliances and recommendations of actions on process deviations

**5**

Financial concurrence as per Delegation of Authority & recommend policy changes
- Responsible for providing complete and detailed financial advice & expertise, ensure proper financial/economic efficiency and justification of procurement as well as user led procurement proposals
- Redefining the policy, procedure & approving authority as guided by management by taking inputs from various teams as per the changing business scenario

**6**
- Process reengineering projects- Support CGCO for the project management of Procurement process reengineering & other related projects
- Monitor & Steering digital transformation projects

**7**
- Business control development- Setting the control framework along with procedures within broad policies and principles. Also Advice on areas that may require change and inclusion in the existing policies and principles
- Ensure and support that financial controls in Business processes are designed effectively, operational effectiveness of controls is stable
- Develop, review & propose changes in Policies and Procedures together with Business
- Ensure comprehensiveness of p