Am - Procurement

We are M&G Global Services Private Limited (formerly known as 10FA India Private Limited, and prior to that Prudential Global Services Private Limited). We are a fully owned subsidiary of the M&G plc group of companies, operating as a Global Capability Centre providing a range of value adding services to the Group since 2003. The company has rapidly transformed itself into a powerhouse of capability that is playing an important role in M&G plc’s ambition to be the best loved and most successful savings and investments company in the world.

Our diversified service offerings extending from Digital Services (Digital Engineering, AI, Advanced Analytics, RPA, and BI & Insights), Business Transformation, Management Consulting & Strategy, Finance, Actuarial, Quants, Research, Information Technology, Customer Service, Risk & Compliance and Audit provide our people with exciting career growth opportunities.
- Job Code_
- To be completed by HR_

Job Title

Procurement administrator

Reports to

Deputy Manager / Manager

Business Area

Procurement

Key departments / areas of responsibility
- Accurate data processing
- Procurement process support
- Communication with suppliers

Overall Job Purpose
- Responsible for supporting in the day to day processes and controls relating to the Procurement department and also the Procure to Pay (P2P) process of requisitioning, purchasing, receiving, paying for and accounting for goods and services procured from a third party

Accountability/Responsibilities
- To deliver excellent customer service.
- Ensure activities in regards to Procurement processes and reporting are completed accurately and continuously improved.
- Support the Governance of Procurement activities by ensuring controls are completed, including monitoring adherence to process and escalating any issues, supporting the Procurement function to conduct Procurement activities
- Assist with the maintenance of Procurement data on the ERP systems.
- To manage and respond to Procure 2 Pay queries coming from both supplier and business
- Setting up of suppliers on ERP systems to enable payment
- Supporting the Procurement function in the completion of Procurement activities such as managing requisitions, quotes, RFX, negotiations, supplier evaluation, contracting, setting up the supplier on the ERP system and managing ongoing supplier queries regarding P2P
- To work collaboratively with colleagues and take personal accountability to maintain and enhance controls you are responsible for to support improvement of the overall control environment, customers outcomes and a reduction in operational effort
- Understand our Code of Conduct and how it applies to your work. Comply with all relevant policies, including mandatory training
- Use your judgement to strengthen our positive risk and control culture, by identifying, assessing and managing risk within your business area
- Take all reasonable steps to make sure your business area fulfils its external regulatory, legal and industry obligations

Key Interfaces (please detail purpose and level of contact)

Internal
- Procurement team - any supplier issues, projects or process changes
- Accounts payable team - for invoicing payment issues
- Business stakeholders, understanding requirements and issue resolution,

External
- 3rd party suppliers, ensuring correct information and obtaining contact information and documentation.

Competence / Knowledge / Skills required

Please describe the requirements for the job, considering the following areas:
KNOWLEDGE AND SKILLS: (KEY)
- Knowledge of ERP systems and Excel
- Determination to complete a task.
- Attention to detail
- Good communication and interpersonal skills.

KNOWLEDGE AND SKILLS: (DESIRABLE)
- Understanding of Oracle Fusion
- Knowledge of Word and Powerpoint

EDUCATION, QUALIFICATIONS NECESSARY:

- Graduate / Part qualified accountant - please advise

EXPERIENCE:

- Graduate with 3-4 years

BEHAVIOURS:

- Self-motivated and pro-active.
- A good team player.
- Able to remain calm under pressure.
- Able to work unsociable hours where required, i.e. to manage an incident.
- Detail conscious and concern for accuracy.
- Ability to work without close supervision and meet tight deadlines

We live by four behaviours at M&G Global Services and we ask all our employees to:

- Inspire Others - Support and encourage each other, creating an environment where everyone can contribute and succeed
- Embrace Change - Be open to change, willing to be challenged and able to adapt quickly and imaginatively to new ideas
- Deliver Results - Focus on outcomes, set high standards and deliver with energy and determination
- Keep it Simple - Cut through complexity and bureaucracy, be clear and decisive and never overcomplicate things