Personal Secretary

**Key Responsibilities**:

- **Schedule and Calendar Management**:

- Manage the executive's calendar by scheduling appointments, meetings, and events.
- Coordinate travel arrangements, including flights, accommodation, transportation, and itineraries.
- Remind the executive of important deadlines, meetings, and events.
- Ensure all meetings and appointments are scheduled with appropriate preparation and follow-up.
- **Communication and Correspondence**:

- Act as a liaison between the executive and other team members, clients, or external parties, managing communication effectively.
- Ensure the executive’s messages are relayed and responded to appropriately.
- **Document and File Management**:

- Maintain confidential files, records, and documents for easy retrieval and reference.
- Organize and keep track of important documents, including contracts, reports, and presentations.
- Manage electronic and paper filing systems to ensure records are up to date and organized.
- **Meeting Coordination and Support**:

- Organize and schedule meetings, prepare agendas, and distribute necessary materials.
- Take minutes during meetings, ensuring key points are captured and actions are followed up on.
- Set up meeting rooms, arrange for refreshments or equipment, and ensure that the executive has everything they need for the meeting.
- **Personal Assistance**:

- Assist with personal tasks or errands as required by the executive (e.g., arranging personal appointments, managing family-related matters, etc.).
- Handle personal correspondence and communication discretely and confidentially.
- **Travel and Event Planning**:

- Organize business and personal travel, including flights, hotel bookings, and transportation.
- Prepare detailed itineraries for travel and meetings, ensuring all logistics are in place.
- Assist in planning and organizing events, conferences, and other engagements as required.
- **Expense and Budget Management**:

- Manage and track the executive’s expenses, including receipts, invoices, and billing.
- Prepare reports for expenses, ensure proper documentation, and submit to accounting for reimbursement.
- **Ad-hoc Administrative Support**:

- Provide general administrative support, such as ordering office supplies, handling incoming deliveries, and maintaining office equipment.
- Assist with special projects or tasks as directed by the executive.
- Perform research and compile information for reports or presentations.

**Qualifications and Skills**:

- **Education**: High school diploma or equivalent; additional qualification as a Personal Assistant or Secretary will be a plus.
- **Experience**: Minimum of 2-3 years of experience in a similar administrative or secretarial role.
- **Skills**:

- Strong organizational and time-management skills.
- Excellent communication skills, both written and verbal.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
- Ability to manage sensitive information with discretion and confidentiality.
- Detail-oriented and able to handle multiple tasks efficiently under pressure.
- Ability to work independently and as part of a team.

**Personal Attributes**:

- High level of professionalism and discretion.
- Proactive and self-motivated, with the ability to anticipate needs and act independently.
- Flexible and adaptable, able to handle changes in priorities.
- Strong problem-solving skills and the ability to resolve issues quickly.
- Excellent interpersonal skills, with the ability to build relationships with individuals at all levels.
- A positive, can-do attitude and a strong commitment to service excellence.

Pay: ₹20,000.00 - ₹30,000.00 per month

Schedule:

- Day shift

Supplemental Pay:

- Quarterly bonus
- Yearly bonus

Work Location: In person